Legal Administrative Assistant

5 days ago

Toronto, Canada Aird & Berlis LLP Full time

**Who We Are**:
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 220 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

**What We Believe In**:
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

**What We Are Looking For**:
This is a great role for an assistant who wants to administratively support a very busy team. This position will be working closely along side another assistant supporting a busy Corporate/Financial Services Partner. In order to be successful in this role, you must have a drive to learn, be willing to step up to support the group, be organized, resourceful, and diligent in completing your work with accuracy. For optimal value and learning, this position is required to be in the office.

**Responsibilities**:

- Assist with the preparation, drafting, editing and finalizing closing agendas and all transactional documents relating to lending and corporate transactions
- Help prepare annual resolutions and organize and track delivery of closing documents
- Handle a high volume of daily administrative tasks
- Enter dockets daily and ensure they are accurately and consistent
- Manage duties related to accounting and billing
- Open and amend files
- Proofread and check documents
- Diarize and monitor deadlines for multiple files to ensure tasks are completed
- Ensure electronic and physical files follow the established system
- Liaise with clients and other lawyers to take instructions, obtain information, and report on status
- Facilitating wire transfers and communicating with clients when needed
- Communicate professionally with all internal and external clients
- Assist with compiling Record Books
- Arrange meetings
- Calendar management
- Accountable for all work assigned
- Takes initiative
- Confidential

**Requirements**:

- Minimum of 2 years’ previous experience as a Legal Administrative Assistant in Financial Services or Corporate Law
- Successful completion of a related post-secondary Legal Assistant or Law Clerk program
- Cross-train with team member for sick/vacation coverage
- Knowledge of Workshare Compare or a similar document comparison program
- Knowledge of PPSA and supporting documents is considered an asset
- Overtime, as required
- Handle time pressure situations and stress of multiple demands

**Skills**:

- Familiarity with iManage and DocuSign
- Ability to work independently
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
- Organized
- Resourceful
- Detailed

**Why You Should Apply**:

- Opportunities for growth and on the job training and development
- Competitive compensation and benefits package
- We pride ourselves on being a mid-sized firm with a family feel
- Active involvement in our community with opportunities to volunteer
- Mentor program
- On-site wellness
- Any offer of employment will be conditional upon a criminal background check._

Please note that we have suspended our vaccination policy at this time.

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