Office Manager

1 week ago

Port Coquitlam, Canada H & C Sandwiches Full time

We are a thriving, family-owned food manufacturing company with a 30-year history of crafting delicious sandwiches. Due to our expanding customer base and year-round operations, we are seeking a tech-savvy and highly organized Office Manager to streamline our office processes and support various departments. This full-time position, Sunday to Thursday from 8 am to 4 pm, is integral to our continued success.

**About Us**:
Located in our modern facility on Kingsway Avenue in Port Coquitlam, we pride ourselves on a friendly and collaborative work environment. As our Office Manager, you will be joining a passionate team committed to delivering quality products and exceptional service. Your diverse responsibilities will offer a unique opportunity to make a significant impact on our company's growth.

**Key Responsibilities**:

- **Office Operations**: Manage day-to-day office tasks, ensuring organization & efficiency, delegate tasks to our virtual assistant as necessary.
- **Project Implementation**: Assist in the planning, coordination, and execution of new projects and initiatives
- **Customer Service**: Handle customer orders, pickups, shipping, and relationships.
- **Logistics**: Schedule & supervise delivery drivers (2 days/week).
- **Information Management**: Maintain organized physical & digital files.
- **Facility Management**: Troubleshoot issues, coordinate repairs, manage service providers.
- **Talent Acquisition & Onboarding**: Conduct phone screens, schedule interviews, send job offers, new employee setup, and lead training.
- **Departmental Support**: Admin support for other departments.
- **Employee Engagement**: Manage employee free food program within budget.
- **Procurement**: Order & maintain office, production, and receiving supplies/equipment.
- **Timekeeping**: Manage office time clock system for accuracy.
- **Receiving Support**: Cover for receiver during their scheduled time off.

**Bonus Skills**:

- Inventory management & analysis
- Stocktakes
- Handy person skills
- Bookkeeping
- Selling equipment online
- Production order entry
- Processing vendor returns & credits
- Business plan/RFP writing

**Qualifications**:

- University diploma or equivalent.
- 2+ years office management or similar experience.
- Exceptional organizational and time management skills
- Proficiency in Google Office Suite (Gmail, Docs, Sheets)
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and thrive in a fast-paced environment
- Experience with inventory management or purchasing is highly desirable
- Strong attention to detail and numerical aptitude
- Valid BC license preferred

**Physical Demands**:

- Ability to lift up to 40 pounds
- Ability to sit and stand for extended periods

**Job Types**: Full-time, Permanent

Pay: $29.00-$38.50 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Discounted or free food
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Every Weekend

Application question(s):

- Can you work the days advertised? Sun-Thur 8am-4pm
- Are you physical able and willing to cover for the receiver's time offs? This includes moving boxes up to 40 pounds. Putting items away into a walk in cooler and a walk in freezer.

**Education**:

- Bachelor's Degree (required)

Work Location: In person

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