Administrative Assistant

**About the BridgGroup of Companies**: The Bridg Group of Companies (TBGOC) is an up and coming, fast-growing, Financial Company offering an array of Financial & Real Estate Services. Our mission is to change lives one client at a time and to be the home of all your financial needs We are looking for an _**Administrative Assistant **_seeking a new and rewarding career. Do you possess 2+ years of assisting in administrative duties? Do you have excellent interpersonal and communication skills? Are you highly organized, meticulous, and thorough? Are you looking to gain further experience within a sales environment? If you answered yes, then this may be the perfect opportunity for you Rockstar **Position**: Administrative Assistant **Compensation**: $40,000 - $50,000 **Expected Start date**: As soon as possible **Benefits**: - 10 Days Paid Vacation Days - 3 Paid Employee Sick Days - Quarterly Bonuses - Group Benefits - Weekly ongoing Professional Development - Quarterly Employee Social Events - Complimentary Monthly Friday Lunch - Daily Snacks and Beverages - Time off For Birthdays & Employee of the Month - Summer Hours (1/2-day Fridays in July & August) **Responsibilities**: - Support the President, Vice President and Mangers in all divisional client/tenant portfolio’s - Prepare communications, including reports and presentations for the President and Vice President, Working closely with owner/manager in all divisional client/tenant portfolio’s - Organizing and maintaining all correspondence and records; independently providing follow-up, as necessary - Attend meetings, as required and record minutes - action items and follow-up as directed - Creating PowerPoint presentations & doing meeting preparations for all sales and quarterly meetings - Receive, participate and assist manager on all divisional forms, processes, manuals as needed - Prepare agendas and schedules for meetings - Handle client concerns and redirect when necessary to the appropriate team member SAME day per POLICY - Organizing all teleconference & zoom meetings in a timely manner and provide updates - Researching and booking business trips inclusive of flight, hotel, car and other reservations for President & VP & family members; including preparing itinerary and documents ready for travel both local and international - Must work on all Customer Loyalty Program Compliance Projects but not limited to File Closing, Compliance, Obtaining Quotes, Marketing Tasks, Entering Applications - Co-ordinate all fulfillment of all sales & executive documents, including but not limited to; photocopying, faxing, mailing, and couriering all sales & executive documents - Uploading and renaming documents into company Share Drive - Create, recording, and verifying data in excel - Prepare and process payments, log all receipts from multiple credit cards as required - Responsible to ensure daily tasks are completed before leaving office - Completing Complete compliance for deposits and collecting invoices that are due - Prepare all divisional documents, sales packages, signing packages when deemed necessary - Prepare weekly, monthly, quarterly, and yearly company reports - Liaison with team members as needed - Assist in planning all corporate & sales events, expos, workshops preparation and solicitation in co-ordination with Marketing - Other tasks/projects assigned **Qualifications**: - Must have the ability to work well and in sync with a type A personality leader that is assertive, goal oriented, time consciousness, high energy, fast paced, positive and highly deadline oriented - **Minimum 2+ Years’ experience in an administrative assistant role**: - **Minimum High School Diploma**: - **Minimum** 2+ years of administrative experience supporting senior staff/supervisors - Experience in sales, real-estate, investing or mortgage industry **will be considered an asset**: - Hands on experience with financial budget management, invoicing and research - Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fast-paced environment and with multiple and shifting priorities - Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality - Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information - Must have excellent auditing, financials, and decision makings skills - **Must have excellent technology skills** and advanced in using all Microsoft Suite Software's including, MS Word, MS PowerPoint and MS Excel, Outlook, Google Chrome, etc. - **Must have the ability to type >50 WPM**: - Must own a vehicle and have full access at all times - Mandatory attendance in Company Corporate Events - Participation in Charitable Events **Work Schedule**: - Monday - Friday: 8:30am to 5:00pm - Saturdays: 8.30am to 5:00pm as needed with Wed