Intermediate Officer, Purchasing and Logistics

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Procurement

**# of Open Positions**:
1

**Faculty/Service - Department**:
Purchasing & Science Store, Faculty of Science

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
September 09, 2024

**Closing Date**:
September 20, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 07

**Salary Range**:
$56,626.00 - $71,528.00

About the Faculty of Science:
Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover — opening your mind and pushing boundaries. It’s an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

**Position Purpose**:
Reporting to the Supervisor, Procurement, the incumbent supports all purchasing requests of goods and services for business units, in compliance with all relevant policies to support academic and research activities. They will act as a resource person for members of the faculty or service regarding the best means of procurement.

**In this role, your responsibilities will include**:

- Approve requisitions and purchase orders up to $10K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds.
- Monitors, reviews and approves derogations and transgressions up to $10K for their unit to ensure fair, responsible and transparent procurement process.
- Engages with suppliers in compliance with provincial and federal regulations, to obtain prices and quotes for internal clients. Negotiate in the best interest of the client and supplier relations.
- Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery.
- Receive, track and record, all incoming and outgoing parcels, including regulated substances, supplies, equipment, assets and mail, taking appropriate measures according to the Health and Safety guidelines, legislations, Canadian Standards Associations (CSA) and University policies and procedures.
- Take necessary actions with the supplier to manage purchasing and invoices irregularities, in accordance with established policies and procedures.

**What you will bring**:

- Knowledge of administration relevant to the role, normally acquired through postsecondary education or an equivalent combination of education and work experience
- Minimum two (2) years of demonstrated experience in Purchasing and Logistics or a similar role
- Knowledge of procurement principles and practices
- Knowledge of University procurement policies and procedures, and of procurement legislation
- Knowledge of tax and customs legislation and regulations
- Knowledge of Federal and Provincial Environmental Health and Safety Legislation;
- Experience with transportation of dangerous goods (TDG) an asset;
- Ability to work under pressure and adapt to shifting priorities
- Experience purchasing supplies and scientific equipment an asset
- Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
- Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
- Excellent communication, interpersonal and customer service skills
- Experience using computer systems and software Initiative, self-reliance, good judgment
- Bilingualism - English and French (oral and written)
- Capacity to lift boxes up to 50 lbs and move warehousing equipment

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their ne