Admissions Officer Ll

**Admissions Officer ll - Limited Term**

**Tracking Code**:req1575

**Faculty/Department**: Office of the Registrar

**Number of Positions**:1

**Appointment Type**: Limited Term 21 months

**Hours of Work**: 35 hours per week

**Salary Range**:Level 8 - Starting Salary, Step 1 $69,288

**Posting Date**:May 22, 2025

**Closing Date**: May 28, 2025 (7:00 pm EST)

**Responsibilities/accountabilities**:
**1.**Application Adjudication**:

- Works with faculties to ensure timely evaluation of transfer credits, and make the necessary updates to the student record in the student information system (Banner) and other internal databases
- Considers submissions under the university’s special considerations policies and recommends a course of action to the Senior Admissions Officer
- Has the shared responsibility to evaluate the effectiveness of admissions processes and identifies possible problems/concerns
- Provides solutions to complex admissions related cases and understands when escalation is necessary
- Ensures enrolment of high-quality students and meet enrolment targets
- Prepares reports related to admission specific issues and trends

**2. Internal and External Communication**:

- **Ensures applicants have fulfilled the conditions of their offer and provides advice to those who may be at risk of losing their offer of admission
- Communicates and builds relationships with internal stakeholders (i.e.: academic advisors, other divisions within the Registrar's office, faculty representatives, the school of graduate and Postdoctoral studies, and other services/departments)
- Participation in some recruitment events including the Ontario Universities’ Fair (OUF) and Open Houses as the university’s admissions expert

**3. Maintenance of Systems and Processes**:

- Participates in the annual audit of undergraduate admissions and transfer credit’s web presence in conjunction with the Office of the Registrar’s communications team and makes ad hoc updates as required

**4.** **Supervision and workflow coordination**:

- Acts as a mentor and guide for junior employees
- Provides direction and advice to the division’s Work Study students

**Required Skills**:

- Strong interpersonal and communication skills
- Demonstrated initiative and excellent judgement
- Maintaining confidentiality and integrity are essential
- Excellent computer skills in Microsoft Word, Excel, Access, and PowerPoint
- Superior organizational/multi-tasking and problem-solving skills
- Ability to adapt to changing priorities and projects
- Ability to work effectively and professionally with people at all levels both inside and outside of university. This includes secondary, non-secondary or non-traditional learners
- Ability to maintain a high level of professionalism and respect for students, staff and faculty

**Required Education**:

- Completion of a 3 year undergraduate university degree is mandatory
- A combination of education and experience may be considered for this role
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of three years of experience working in the field of post-secondary admissions, including a significant background in domestic and international document evaluation

**Knowledge**:

- Requires in depth knowledge of provincial, national and international education systems
- Working knowledge of student information systems (Banner) and relational databases
- Understanding of Canadian and international post-secondary curricula and post-secondary document assessment including the principles and frameworks put forth by recognized bodies including: the Ontario Council on Articulation and Transfer (ONCAT), the Pan-Canadian Consortium on Admissions & Transfer (PCCAT), and the Canadian Information Centre for International Credentials (CICIC)
- Knowledge of the Freedom of Information and Protection of Privacy act (FIPPA)
- Knowledge of all university programs, student support services and success strategies

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 6/16/2025

**Expected** End Date**: 3/31/2027