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Administrative Assistant

2 weeks ago

Stittsville, Canada Cooligan Martial Arts & Fitness Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Bachelor's degree
- Experience: 2 years to less than 3 years
- **Tasks**:

- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- ** Supervision**:

- 5-10 people
- ** Computer and technology knowledge**:

- Google Docs
- Jira
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Project management software
- Social Media
- Accounting software
- Desktop publishing software
- Human resources software
- MS Office
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- ** Area of work experience**:

- Purchasing, procurement and contracts
- Human resources
- ** Specialization or experience**:

- Employee engagement
- ** Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Facility management
- Accounting
- ** Transportation/travel information**:

- Own vehicle
- Willing to travel
- Valid driver's licence
- ** Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with mínimal supervision
- ** Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Due diligence
- Quick learner
- ** Screening questions**:

- Are you available for shift or on-call work?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
- ** Other benefits**:

- Free parking available
- Learning/training paid by employer
- Team building opportunities