Project Coordinator/administrator

1 week ago

Saskatoon, Canada Team Power Solutions Full time

This position interfaces with internal and external clients which will make a good first impression and have a lasting impact on the organization. They will professionally represent the interests of the organization and need to be courteous, professional and helpful. An ability to communicate in a clear and professional manner, to internal and external stakeholders at all levels, is a necessity. This position will require skills with high attention to detail and technical capability.
**RESPONSIBITIES**
**Project Coordination**
- Develops some and maintains all project management documentation and related databases (purchase orders, customer information, budget, applicable paperwork to the Department, etc.).
- Maintains overall project schedules including coordination of logistics when needed.
- Plans and schedules project meetings (kick-off, continuous improvement, etc.).
- Liaises with other Departments and customers, as required.
- Provides a variety of administrative tasks to support projects.
- Compiles, analyzes, and summarizes project financial information to monitor budget status and notifies Supervisor or Manager when expenditures are approaching identified thresholds.
- Prepares draft interim and final invoicing to customers, ensuring all related documentation is complete and accurate for invoicing by Finance department.
- Compiles, analyzes, and summarizes job costs to determine overall profit margin.
- Gathers and files relevant project documentation and other content at the close of each project.

**Administrative Support**
- Performs administrative tasks for their department including document preparation, data entry, maintenance, and storage of electronic project files.
- Assists customers with any incoming inquiries pertaining to services, current projects being implemented, billing and/or general coordination of any department related inquiries.
- Assists with procurement of materials and supplies for the department.
- Responsible for the general administration of the department.

**High Performance Team & Culture**
- Supports a culture of leadership and accountability to effectively meet the key accountabilities within the scope of the role.
- Displays leadership by committing to a culture of continuous learning/development of self and supports others by actively sharing knowledge, providing guidance, mentoring, training, and supporting developmental opportunities.
- Demonstrates that the Health, Safety and Emergency Management Policy is applied in area of responsibility for self and others.

**Technical Knowledge & Skills**
- Knowledge of project management activities, approaches, and techniques.
- Knowledge of agile and traditional project management principles and practices.
- Knowledge of corporate divisions/functions and how they interconnect.
- Knowledge of the principles and practices of insurance.
- Knowledge of Microsoft Office (e.g., Project, Word, PowerPoint, Excel, SharePoint, OneNote).

**EDUCATION & CERTIFICATIONS**
- Minimum Two-year diploma from an accredited post-secondary education institution in a relevant field of study such as Business, Information Technology, Electrical Technologist and Applied Sciences, or defined equivalency.

**Experience**
- 3 - 5 years’ experience in project coordination or project management. An equivalent combination of education and experience may be considered.

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: One location

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