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Fleet Administrator

2 weeks ago

Milton, Canada Recochem inc. Full time

Recochem is leading the way in offering global thermal management, emission control, vehicle care and household solutions that provide protection & safety to consumers and to the environment.
Recochem excels at turning consumer insights into innovation while driving In-depth category expertise and building power brands that align to consumer preference. Our innovative solutions are backed by R&D expertise and next-level education. Our progressive supply chain is unmatched, with 16 factories across the globe.
Recochem’s solutions include coolant/antifreeze, EV thermal fluids, performance fluids, diesel exhaust fluid, windshield washer fluids, car care, rust preventatives, household solvents & winterizing solutions.

**Responsibilities**:

- Work closely with the Fleet team & Delivery Drivers to ensure all relevant documents, administrative tasks and compliance items are completed and carefully managed
- Scan and add completed service orders to Fleet SharePoint
- Obtain license plates for new units, renew existing licenses, and cancel license plates for units transferred from other locations or provinces
- Manage various spreadsheets and reporting tasks.
- Oversee the tracking and maintenance of fuel cards, ensuring timely reordering when necessary
- Prepare and issue purchase orders in accordance with the approved budgets on servicing our fleet at vendors and project timelines.
- Organized and up-to-date records of purchases, pricing, and vendor contracts.
- Coordinate routine maintenance, repairs, and end-of-life disposal in compliance with company protocols.
- Support internal and external audits through asset reconciliation and reporting.
- IFTA Reporting -Under IFTA, interjurisdictional carriers report the amount of motor fuel consumed and the distance travelled in each jurisdiction.
- Upload information into Geotab - Enter vendor documents (Annual Truck Safety, B20 Inspections and MTO information). All servicing records.
- Update CVOR & MTO Registrations records.
- Update insurance records with drivers and fleet assets
- Monitors the frequency of breakdowns and maintains fleet maintenance record daily KIP Excel sheet
- Complete required paperwork utilizing fleet maintenance software program associated with repairing vehicles
- Maintains up-to-date files on all records, work orders, PO’s, invoices, DVIR’s, etc. on company trucks, trailers, and equipment.

**Qualifications**:

- 3-5 years’ experience in office administration role, Fleet background an asset, but not necessary
- Knowledge of MTO & CVOR, EPA, and DOT Regulations applicable to truck and trailer repairs and maintenance
- Knowledge of truck mechanical and maintenance to service repairs.
- Knowledge of Geotab Platform and camera systems
- Knowledge of IFTA and reporting
- Experience with Excel and Spreadsheets
- 3-5 years of working experience in a fleet environment preferred
- High School Diploma/GED equivalent

Our Values
We deliver value to our customer
We maintain integrity
We work as a team with mutual respect
We act with a sense of urgency
We focus on safety, our environment and quality