Office Administrator

3 days ago

Edmonton, Canada POWER Engineers, Inc. Full time

**Office Administrator / Receptionist (PT)**:
Power Engineers Canada is seeking an office administrator / receptionist for our Power Delivery team. **This is a part-time (5 days a week, 25 - 30 hours in a week) **in-office position located in our Edmonton, Alberta office. This position is responsible for coordinating office operations and the point of contact for general office administrative activities.

**Roles and Responsibilities**:

- Perform general office tasks: answer phone, greeting & support guests, ship & receive packages, book conference rooms, order catering, etc.
- Provide assistance to managers and other department personnel
- Assist with onboarding of new staff
- Type, edit, and proofread documents and presentations
- Attend meetings and prepare meeting minutes and action items
- Schedule and organize meetings
- Make travel arrangements
- Weekly monitoring of various tender sites for potential opportunities
- Data entry, invoice/expense reconciliation
- Manage office supplies inventory
- Assist in organizing office special events (team lunches, holiday parties)
- Maintaining common areas and reception areas of the office
- Support remote IT team as required in ensuring local computers and equipment are functioning properly
- Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, etc.
- Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits
- Maintain consistency with POWER administrative practices

**Required Education/Experience**:

- High School diploma required
- 1+ years previous experience in an office or engineering environment
- Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
- Familiarity with a wide range of office equipment - printers, audiovisual, conference phones
- Strong organization and customer service skills
- Excellent time management skills and ability to prioritize work
- Strong attention to detail
- Excellent written and verbal communication skills
- Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

**Desired Education/Experience**:

- Document control experience
- Document editing & formatting experience
- Exposure to MS Visio, MS Project, Bentley ProjectWise software
- Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint
- Accounting experience
- Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

We get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

- Paid Holidays
- Vacation/Paid Sick Leave
- Corporate Wellness Program

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us

LI-MA1

  • Office Administrator

    6 days ago

    Edmonton, Canada Stollery Children's Hospital Foundation Full time

    Helping to give all kids the best chance to live a long and healthy life — that’s what we do at the Stollery Children’s Hospital Foundation. Is that what you want to do, too? **The position** We are looking for an office administrator who will be the first point of contact with the Stollery Children’s Hospital Foundation, representing the Foundation...

  • Office Administrator

    1 week ago

    Edmonton, Canada OCL Group Full time

    **ROLE DESCRIPTION** **Office Administrator - Fabrication Shop** **Nisku, AB** - Organize scheduling, equipment, and cleaning - Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed - Organize catering, coffee, or other refreshments as needed - Coordinate building and maintenance issues for general repair and...

  • Office Administrator

    1 week ago

    Edmonton, Canada Morgan Construction & Environmental Ltd Full time

    Overview: Are you ready to embark on an exciting journey with Morgan Construction where you’ll play a pivotal role in the dynamic world of heavy civil construction? Our team is made up of experts in their fields, we move the earth - and we love it! At Morgan, we don’t just build projects; we build careers and futures. Join us as an **Office...

  • Office Administrator

    1 week ago

    Edmonton, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Administrative Officer

    1 week ago

    Edmonton, Canada ASB Accounting and Tax Service Ltd Full time

    or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in...

  • Office Administrator

    1 week ago

    Edmonton, Canada Morgan Construction & Environmental Ltd Full time

    Overview: As a key member of our team, the **Office Administrator** will collaborate with and support various departments, ensuring seamless operations and contributing to the overall efficiency of the office. You will act as the first point of contact for anyone calling or visiting head office in Edmonton, AB. This individual will ensure that every touch...

  • Administrator, Office

    1 week ago

    Edmonton, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Office Administrator

    5 days ago

    Edmonton, Canada ReFocus You Full time

    Administrative Assistant - Psychologist Office at both of our locations. The administrate assistant preforms administrative tasks while supporting a busy psychological office. At ReFocus You, our mission is to create a warm, welcoming, and inclusive environment. Our office promotes mental wellness. We help clients gain a deeper understanding of how their...

  • Administrative Officer

    2 weeks ago

    Edmonton, Canada ILAHUI POC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Administrative Officer

    5 days ago

    Edmonton, Canada Tender Touch Daycare Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...