Finance Administration Clerk

**TITLE: FINANCE ADMINISTRATION CLERK**

**DEPARTMENT: CORPORATE - FINANCE & HR**

**PAY GRADE: A2**

**GENERAL ACCOUNTABILITY**

Reporting to the Director of Finance, the incumbent is responsible for the timely processing and payment of accounts payable invoices, preparation and issuing of accounts receivable invoices and performing a variety of routine clerical support tasks as required. The incumbent also assists with the preparation of bi-weekly payroll.

**NATURE AND SCOPE**

**Accounting**
- Prepares accounts payable for payment; checks charges, coding of invoices; processes recurring invoices
- Maintains and balances the accounts receivable and accounts payable subsidiary ledgers, clearing accounts; attempts to resolve minor accounts payable differences with vendors
- Prepares accounts receivable invoices and credit notes; prepares support documentation for cost recovery invoices
- Assists in the preparation of journal entries and reclassifies entries for posting to the general ledger
- Assists the external auditors with requests for supporting documentation related to accounts payable, and accounts receivable invoices, as well as support for journal or reclass journal entries
- Provides receivables, payables and other account information to a variety of internal and external contacts

**Payroll**
- Assists with maintaining payroll information by collecting, calculating, and entering payroll data to be reviewed by the Finance Team
- Assists with maintaining employee payroll records such as exemptions, deductions, positions, work schedules, new hires and terminations
- Assists with preparing payroll reports by compiling data such as summaries of earnings, hours worked, taxes, entitlements, and recalculations
- Assists with bi-weekly payroll processing by checking and reviewing employee timesheets to ensure accuracy and correcting any payroll discrepancies and errors
- Monitors and tracks all payroll enquiries; responds to routine enquiries from employees regarding payroll matters and refers more complex enquiries to the Finance Generalist
- Performs filing and maintenance for various payroll materials

**Administration**
- Liaises with staff on day-to-day office administration matters
- Provides clerical and administrative support to the Finance and HR team, as needed

**Other**
- May assist with the administration of the recruitment process or with employee benefits enrollment
- Performs related work as required or assigned by the Director of Finance

**EDUCATION, TRAINING AND EXPERIENCE**

Completion of the 12th school grade supplemented by bookkeeping and basic accounting & payroll courses plus sound related experience or an equivalent combination of training and experience.

Minimum of 5 years’ related experience in a computerized payroll & accounting environment

**KNOWLEDGE, SKILLS AND ABILITIES**
- Ability to process a variety of transactions and reconcile accounts, and to control and balance sub-ledger accounts
- Knowledge of payroll and accounting software systems
- Ability to prepare and maintain a variety of records and reports related to the work
- Ability to process financial information accurately and to adhere to work deadlines
- Ability to establish and maintain effective working relationships with a variety of internal and external contacts
- Ability to communicate effectively in English, both orally and in writing
- Excellent organizational skills with extreme attention to detail
- Proficiency in MS Office Suite, including Outlook, Word, Excel, and PowerPoint.

**WORKING ENVIRONMENT**
- Must obtain and maintain an Enhanced Security Clearance
- Occasional availability to work outside of regular working hours
- Hybrid work environment - remote and in-office
- Occasional travel may be required
- Monday to Friday 20 paid hours per week

This job posting will close on February 9, 2025