Payroll Clerk

**ABOUT THE ROLE**

**Primary Job Responsibilities**
- Assist in preparing and processing full-cycle semi-monthly payroll in a timely and accurate manner for over 200 employees (salary, hourly, commissions). Working with managers to review and approve timecards, overtime, vacation, etc.
- Review payroll and resolves any discrepancies prior to transmission to ensure accuracy of all information in a timely manner.
- Work with the Corporate Accounting Manager to review and verify expense reports, ensuring the reports are in
- compliance with the expense policy to be submitted and paid on a semi-monthly period.
- Updating and maintaining accurate employee records in our Human Resources Information System (HRIS), including all changes that is payroll related.
- Administration of Employee Group Benefit Plan, including accurate employee records and status changes with our insurance providers; assist in preparing monthly reconciliation reports, identifying discrepancies, and correcting any gaps or missing deductions.
- Assist in preparing and ensure all payroll related remittances and filings are completed in a timely manner including EHT, EI, CPP, Workers’ Compensation, and other tax forms as required.
- Process information for onboarding new hires, resignations, and terminations. Send ROE to Service Canada electronically and provide copy to employee.
- Administering appropriate calculations for special payments and final pay for terminated employees.
- Assist the accounting department and other managers with required special reporting data and audits.
- Reconciliation of payroll related accounts and GL accounts on a monthly basis.
- Assist in preparing for month-end, year-end process and annual T4 summaries for review.
- Completes year-end government remittance and reporting as required.
- Assist in internal and external audits as required.
- Manage RRSP/TFSA/DPSP enrollments to payroll to ensure contributions are set up accurately for an employee.
- Provide high-end, timely and confidential customer service to all internal and external stakeholders regarding their inquiries and concerns.
- Ensuring key payroll metrics are captured and reported on in a regular and timely manner. Assisting with the financial management of payroll & benefits by identifying trends and/or irregularities in cost and/or usage of various programs and recommending actions to address.
- Ensure compliance with all provincial and federal regulations including the Employment Standards Act and Tax authorities in provinces that SHAPE operates in, currently BC and AB.
- Research best practices and payroll & benefit trends while providing recommendations to continuously improve our processes.

**Qualifications**
- Required Knowledge, Skills and Abilities_
- Strong organizational, critical thinking, and time management skills
- Knowledge of payroll related legislative requirements, including CRA and ESA
- Strong numerical aptitude and attention to detail with the ability to handle multiple priorities with high level of accuracy
- Strong verbal and written communication skills
- Works well under pressure, capable of handling multiple tasks with simultaneous deadlines and taking accountability
- Uncompromised ethics and integrity and understand the importance of confidentiality
- Demonstrate initiative and ability to work independently as well as in a team
- Required Training and Experience_
- Certified Payroll Compliance Practitioner (PCP) an asset
- Minimum of 2 years of hands-on experience in full-cycle payroll processing
- Experience with ADP’s Work Force Now is required
- Experience with time and attendance systems an asset
- Advance in Microsoft Office Suite (advance in Excel is an asset)
- Must be legally eligible to work in Canada

**Working Conditions