Manager, Finance and Administration

**Job Title**:
Manager: Finance and Administration

**Reports to**:
Director: Central Services

**Job Purpose**
Under the direction of the Director: Central Services, the Manager: Finance and Administration is responsible for payroll, budgeting, financial reporting and analysis, and internal controls for the Ottawa Humane Society (OHS).

**Duties and Responsibilities**
- Maintain the financial records of the organization
- Prepare monthly financial reports and variance analysis
- Prepare annual and quarterly reporting
- Oversee all aspects o payroll and required reporting
- Manage the A/P and A/R functions
- Ensure that disposition of funds is in accordance with the direction of the fund source or donor
- Create and implement adequate financial controls
- Coordinate, prepare and ensure adherence to OHS budget
- Ensure appropriate tracking of capital assets
- Ensure compliance with all regulatory requirements
- Manage and oversee annual audit and other audit as required
- Report to monthly finance and audit committee meetings
- Develop, implement, evaluate and ensure adherence to finance policies and procedures
- Provide advice and assistance to other Managers, Directors, the President and CEO, and OHS Board and committees as required
- Be thoroughly familiar with and ensure adherence to all with pertinent legislation, regulations, contracts, guidelines, OHS mission, policies, procedures, plans, and collective agreement
- Maintain a comprehensive knowledge of updated payroll and Employment Standards Act legislation and regulations
- Produce and maintain accurate reports, records, and files
- Manage the department administrative files and human resources documents and files
- Participate in supervision, evaluation, training, and other meetings as required
- Provide training, orientation and supervision for student, volunteer, and work placements as required
- Lead and manage department staff and volunteers including orientation, training, performance management, and daily supervision
- Hire, fire and discipline staff in consultation with the Manager: Human Resources and Director: Central Services
- Be familiar and ensure compliance with all health and safety policies and procedures
- Participate in the identification and evaluation of OHS program goals and objectives
- Participate in professional development opportunities
- Participate in public relations and promotional activities as required
- May be required to assume some of the responsibilities of the Director: Central Services

**Qualifications**
- CPA designation
- A minimum of three years’ experience in financial management
- A minimum of one years’ experience overseeing payroll
- A minimum of a year staff management experience
- Experience with HRIS/Payroll systems - ADP Workforce Now preferred
- Experience with Financial Edge is an asset.
- Proficiency in Microsoft Office Suite, advanced Excel required
- Full professional proficiency in spoken and written English is required

**Working Conditions/Physical Requirements**
- Employee may be required to work evenings, holiday and weekend shifts
- Employment is conditional upon maintaining confidentiality of OHS information
- Employment is conditional upon the ability to work safely around all species of animals

**Salary**: $86,935.00-$95,983.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Payroll: 1 year (required)
- Staff Management: 1 year (required)
- Financial management: 3 years (required)

Licence/Certification:

- Chartered Professional Accountant Designation (required)

Work Location: In person