Event Coordinator
2 weeks ago
Reporting to the Events and Scheduling Manager, the event coordinator is responsible for the planning and professional execution of university signature events, weddings and corporate activities. As a member of the Campus Services team, they provide event planning expertise and scheduling guidance to the institution to ensure all university events align with campus policies and procedures.
The coordinator has excellent time management, planning and day of event delivery skills. They are a skilled communicator and committed to delivering the highest level of quality customer service. The incumbent enjoys working with a degree of autonomy, yet has the competencies to collaborate and build a shared vision with a team of volunteers, suppliers, and stakeholders to bring an event to fruition.
This position requires a flexible work schedule with the ability to adjust the standard work week to meet the service needs of the university during peak operation times. This adjustment may include the need to work occasional evening and weekend shifts.
- Job Requirements- A minimum of 5 years event planning, or equivalent experience. Demonstrated ability to provide event planning expertise and determine scope considerations that will support successful event delivery
- Results-oriented, able to make informed decisions, solve problems, embrace change, react quickly to emerging situations, respond to customer concerns, skillfully resolve problems and seek managerial support when required;
- Exceptional written and verbal communication skills;
- Able to develop relationships and collaborate with cross-functional teams to achieve shared vision
- Capable of working under intense pressure and setting priorities while maintaining an uncompromising commitment to quality and customer service;
- Skilled at maintaining accurate financial and administrative processes;
- Motivated, flexible and enjoys dynamic, multitask environments;
- Flexible work schedule with the ability to adjust the standard work week to meet the demands of the role during peak operation times, which includes working evenings, weekends and occasionally split shifts
Note: The work requires moderate physical effort associated with standing or walking for long periods in the delivery of events and tours; working indoors and outdoors including in variable weather; and may involve lifting or carrying program equipment.
Additional assets:
- Certified Meeting Planner certification (CMP)
- Professional Project Management certification (PMP)
- Knowledge of, and experience working in an academic environment
- Additional Information- This is a regular, full-time position working 37.5 hours per week. This position has been evaluated at MPT-A with a salary range of $56,253 (minimum) to $66,179 (midpoint) to $76,106 (maximum) per annum. Employment offers will normally be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity. The University is pleased to offer a comprehensive benefit package. Royal Roads University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our faculty and staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities and persons of any sexual orientation or gender identity.
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