Accounts Payable Administrator

5 days ago

North York, Canada California Innovations Full time

Department: Accounting

Reporting to: Accountant

Location: Toronto, ON (Hybrid)

Status: Full-Time, Fixed Term Contract (13 Months)

**Hybrid Model**:
We embrace a hybrid working environment and support our employees to be successful whether they are at home or in the office. The primary purpose of our offices is to drive collaboration, nurture our culture, and enhance our relationships and connections with one another.

**Responsibilities**:

- Code and process vendors’ invoices into ERP System (Netsuite) following thorough verification and approval procedures.
- Process and issue cheques on a bi-weekly basis, ensuring all approvals are received
- Process expense reports within Nexonia ensuring all related receipts have been uploaded
- Review corporate credit card statements monthly to ensure accuracy, identify any discrepancies, and reconcile transactions promptly.
- Maintain communication with vendors to address any issues and provide updates as required
- Collaborate with internal departments to ensure invoices and receipts are submitted promptly, and verify invoices against corresponding purchase orders (POs)
- Ensure timely receipt and organization of all documentation
- Assist in month-end and year-end financial activities
- Assist in preparing accruals
- Assist with creating and maintaining accounting related data spreadsheets.
- Escalate any issues and concerns to Manager
- Assist in other accounting-related duties.
- Assist with account receivable and billing functions as required
- Provide support and back up to team member’s as required.
- Assist in providing information/backup/invoice copies for auditors/government/States such as bank audits, inventory appraisals, government audits and other audit requests from third parties.
- Perform other general administrative duties and ad hoc duties as required.

**Qualifications**
- Post-secondary education (Bachelor’s degree or College Diploma) specializing in Accounting, Business, Finance or related field.
- At least two (2) years accounting experience, and in which one (1) year are in the area of accounts payables.
- Proficient in Microsoft Office including Word, Excel, and Outlook
- Experience with NetSuite is considered a strong asset
- Strong attention to detail and high level of accuracy
- Highly motivated and ability to work independently
- Strong oral and written communication skills.

**Company Overview**:

- Here at CI _
- **Leadership, innovation, and creativity** are in our DNA.
- **We are passionate and inclusive. **Our environment is friendly and supportive.
- **Integrity & Commitment to Quality** drives us and infuses everything we do.
- Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs._

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

Pay: From $40,000.00 per year

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 1 year (required)

Work Location: In person

Application deadline: 2024-10-21
Expected start date: 2024-11-11

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