Document Controller

Country/Region: CA- Field: Support & transversal- Location: Surrey, BC, CA- Type of Contract: Permanent- Level of experience: 02-05 years- Job number:
**Job description**

**Document Controller**

**About SYSTRA IBT**

SYSTRA International Bridge Technologies (IBT) is an engineering firm solely dedicated to bridge engineering. We offer specialized engineering services in all facets of bridge design, construction, and maintenance.

Our niche bridge types include steel-concrete composite and all concrete cable-stayed structures, extradosed structures, and segmental concrete bridges. We are a world leader in metro and high-speed rail elevated guideway design. We emphasize the importance of producing bridges tailor-designed for their site that are constructible and economical without sacrificing elegance. We aim to develop cost-saving concepts with well-conceived construction methods, selecting suitable materials based on cost-effectiveness.

Our bridge projects have been built in the United States, Canada, Panama, Australia, India, Jamaica, Mexico, Taiwan, and in the Middle East. We have offices located in Canada, the United States and the Middle East.

SYSTRA IBT is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures.

**Role and responsibilities**

The Document Controller is responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company/project.
- Organize and maintain project documents repository (reports, letters, procedures, records).
- Effectively organize and maintain all project technical and non-technical documents.
- Facilitate document workflows through notifications and progress reporting.
- Execute and maintain schedule of document transmittals to clients, vendors and regulatory bodies.
- Improve documentation efficiency and assure compliance with processes.
- Ensure that all incoming and outgoing documentation related to the project is properly recorded, verified and tracked, following quality and project standards.
- Check that all documents are compliant to project specifications and/or client requirements.
- Issuance of documents to project staff, client and third parties.
- Maintain documentation progress through periodic reports, issue notices and alerts to stakeholders ‘in action’ to ensure document workflow schedule performance.
- Maintain and update a filing system in accordance with project documentation structure.
- Other related tasks.

**Qualifications**

**Education**: Degree or diploma in a related field (Business, Administration).

**Years of experience**: Minimum of 2 years of experience working in continuous and variated tasks related to document management on an Engineering Transportation project.

**Technical competencies**:

- Advanced knowledge of Microsoft Office Suite.
- Procore, Aconex or equivalent is an asset.

**Personal & soft skills**:

- Curious.
- Analytical mindset.
- Continuous improvement mindset.
- Eagerness to learn.
- Well organized.
- Team player.
- Available and flexible.
- Effective communicator.
- Willingness and availability to travel on occasion.

**Employment terms and conditions**

**Contract nature**: Permanent

**Location**: Surrey, BC

**Division**: SYSTRA IBT

**Reports to**: Management Team

**Remuneration**: The salary range for this position is $55,000-$75,000 per year. The exact salary will be determined based on various factors, including but not limited to: education, relevant and demonstrated work experience in the role, skills, qualifications, certifications, competencies and other relevant criteria.

**_Note_**:
SYSTRA IBT is committed to having a diverse and inclusive workforce.