Immigration Assistant

2 weeks ago

Scarborough, Canada SkyPod Immigration Consulting Inc. Full time

**Overview**
We are seeking a highly detail-oriented and organized individual to join our team as an immigration Assistant. This role is critical in providing comprehensive administrative support and assisting with a variety of tasks to ensure the smooth operation of our office.

**Duties**:

- Conduct data entry and maintain accurate and up-to-date records.
- Assist in legal drafting, proofreading documents, and ensuring compliance with regulatory standards.
- Coordinate interviews, manage schedules, and ensure timely communication with clients.
- Handle phone calls with professionalism, maintaining excellent etiquette and customer service.
- Support project management activities, including tracking progress and meeting deadlines.
- Utilize Lexis-Nexis or similar research tools for in-depth legal and business research.
- Assist in writing reports, drafting correspondence, and preparing documentation.
- Send representative forms and retainer agreements to clients, ensuring accuracy and compliance.
- Provide general administrative support, including filing, organizing, and other clerical tasks as needed.

**Qualifications**:

- **Experience**: Minimum of 2 years of experience working in an immigration company, with a solid understanding of industry practices.
- **Canadian Experience**: Must have previous work experience in Canada, with knowledge of local business and legal standards.
- **Multitasking**: Proven ability to handle multiple tasks simultaneously and manage time effectively in a fast-paced environment.
- **Weekend and After-Hours Availability**: Must be open to working on weekends and after hours if required.
- **Language Proficiency**: Fluency in English, Hindi, and Punjabi is essential to effectively communicate with a diverse client base.
- **Skills**:

- Strong organizational skills with a keen attention to detail.
- Proficiency in data entry and general administrative tasks.
- Familiarity with legal drafting processes is a plus.
- Excellent phone etiquette and strong interpersonal skills.
- Proficient in proofreading, document management, and ensuring accuracy.
- Basic project management knowledge is beneficial.
- Experience with Lexis-Nexis or similar research tools is advantageous.

Pay: $17.20-$19.00 per hour

Expected hours: 35 - 40 per week

**Education**:

- Bachelor's Degree (required)

**Experience**:

- immigration assistant: 1 year (required)

**Language**:

- english, hindi, punjabi (required)

**Location**:

- Scarborough, ON M1L 0J2 (preferred)

Work Location: In person

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