Accounts Receivable Clerk

_**Overview**:_

At Sargent Farms, we believe that building a great company is much like creating a great product — it’s about having all the right ingredients. For us, those ingredients are the diverse cultures, backgrounds, ideas, and experiences that make up our workforce, and they’re at the heart of everything we do.

We are seeking an **Accounts Receivable Specialist** (Contract role) to join our team. Under the supervision of the Director of Finance, the Accounts Receivable Specialist will be responsible for managing company receivables and collaborating with the Sargent Farms sales team, delivery drivers, and customers to ensure timely payments.
- **Primary Responsibilities**:_
- Maintain accurate financial records for customer accounts.
- Monitor and process customer invoice payments efficiently.
- Address inquiries regarding customer accounts and resolve any payment discrepancies.
- Work closely with the sales team, delivery drivers, and customers to ensure prompt and accurate payment collection.
- Ensure all outstanding receivables are collected within the required timeframe to maintain cash flow.
- Assist in improving processes and identifying areas of efficiency within the accounts receivable function.

If you have a keen eye for detail, thrive in a fast-paced environment, and are driven by efficiency and continuous improvement, we’d love to hear from you.
- **Summary of Essential Job Functions**:_
- **Customer Payment Processing**: Record customer payments, including cheques, EFTs, and credit card transactions.
- **Account Reconciliation**: Reconcile customer accounts regularly to ensure accuracy and resolve any discrepancies.
- **Accounts Receivable Monitoring**: Monitor AR Aging to ensure all customer payments are current and up to date.
- **Customer Follow-up**: Contact customers regarding overdue payments and coordinate efforts to secure payment.
- **Payment Discrepancy Resolution**: Investigate and work directly with customers to resolve any payment issues or discrepancies.
- **Coordination with Delivery Drivers**: Communicate with delivery drivers to ensure timely delivery or return of products when payment is not received.
- **Invoice Preparation**: Prepare and process invoices for non-sales-related customers accurately and efficiently.
- **Weekly AR Meetings**: Chair weekly Accounts Receivable meetings to discuss and address ongoing issues and improvements.
- **Special Projects**: Assist with special projects as requested by management.
- **Required Qualifications**:_
- **Relevant Experience**: Previous experience as an Accounts Receivable Clerk or in a similar role within financial or accounting departments.
- **Negotiation and Collection Skills**: Persistent, with strong negotiation abilities to manage small business customer accounts and resolve outstanding invoices in a timely manner.
- **Attention to Detail**: Highly accurate in reviewing, entering, and processing receivable accounts, ensuring no discrepancies.
- **Organizational Ability**: Excellent planning and organizational skills, with the ability to effectively manage multiple tasks, prioritize, and meet deadlines.
- **Self-Confidence and Enthusiasm**: Strong self-confidence, paired with a positive, proactive attitude, contributing to a high-energy work environment and fostering strong professional relationships.
- **What We Offer**:_
- **Comprehensive Group Benefits**: Life insurance, healthcare, vision, prescriptions, and dental care coverage to ensure your well-being.
- **Competitive Compensation**: Attractive salary in line with industry standards.
- **Retention Bonus**: Receive a retention bonus at the end of your contract as a reward for your commitment.
- **Continuous Improvement**: We value the input of our employees and encourage them to contribute ideas for innovation and operational efficiency.
- **Employee Discount**: Enjoy discounts on products at our exclusive retail store.
- **Recognition & Celebrations**: Participate in company-wide celebratory events and receive recognition for your hard work and achievements.

Thank you for your interest in Sargent Farms

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $50,000.00-$60,000.00 per year

Additional pay:

- Retention bonus

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Store discount
- Vision care

Schedule:

- Day shift
- Monday to Friday
- Morning shift

**Experience**:

- finance: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-03-28