Administrative Assistant

**Position Details**:
**Current Rate of Pay**: Min = $52,750, Max = $57,190

**Employment type**: Full Time Permanent

**Hours of work**: 35 hrs/week

**Work location**: Kortright Center for Conservation

**Division**: Education and Training

**Business unit**: Kortright Programs

**Travel**: 5%

**Remote Work**: None

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA works to protect the integrity and health of the rivers and creeks in the jurisdiction, develop a system of green and natural spaces that sustains local ecosystems, and advance sustainable practices that improve people’s lives within our growing region.

**Major Responsibilities**:

- Provide administrative support to the General Manager, Kortright which includes but is not limited to photocopying, scheduling meetings, agenda and minute documentation, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system.
- Process invoices, cheque requisitions, distribution, and collection of payments, complete daily sales reports and deposits and maintain program budgets and financial records.
- Collect and track data, research information, sort and distribute mail, process expense claims, schedule and organize meetings, and perform other administrative assignments as required.
- Provide agreement and procurement support to teams.
- Orders and maintains supplies, office equipment, publications, marketing materials, safety supplies etc. for their designated team/division.
- Greets visitors and provides excellent customer service and front desk reception, answering client inquiries, providing park and program information on a general basis.
- Manages various participant lists, registration processes, participant statistics and forms and other duties as assigned.

**What will you need to succeed**:

- Two (2) year College Certificate in office administration or combination of equivalent post-secondary education and experience.
- Two (2) to three (3) years of proven experience as an administrative assistant or office administrator.
- Strong interpersonal skills and demonstrated ability to work effectively, both independently and as a team member. Effective organizational and time management skills.
- Demonstrated ability to interact effectively and courteously with all levels of staff and public contacts in a client service environment.
- Strong computer literacy aptitude in utilizing Microsoft Office Suite (Access, Excel, PowerPoint, Word), Adobe Acrobat, Lotus Notes, and the Internet.

**What TRCA has to offer you**:
As part of a progressive team, you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA. TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the last step in the hiring process.

Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Supervisor of Records, 101 Exchange Ave