Administrative Assistant Iv

3 days ago

North York, Canada Enbridge Contingent Talent Community Full time

**Work options**: Hybrid
- 12-month Contract
- 500 Consumers Rd, North York, Ontario, CAN M2J 1P8

At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees.

To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm that specializes in IT, Technical, and Engineering staffing.

Together, Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact, this is it.

**About the Role**:
Our client is seeking a highly organized and proactive **Administrative Assistant IV** to provide independent support to 2-3 members of the TIS Executive Management Team, including Vice Presidents and up to Senior Vice Presidents. This role requires handling a wide range of administrative duties with professionalism and urgency.

**Key Responsibilities**:

- Provide comprehensive administrative support to the TIS Executive Management Team.
- Manage calendars to ensure maximum time efficiency, anticipating and initiating appropriate actions.
- Coordinate and arrange complex meetings, conferences, and functions, including communication with internal and external executives, vendors, stakeholders, and leaders.
- Collaborate with other executive administrative professionals to align priorities and engagements across TIS and external business functions.
- Produce and assist with documents and presentations using PowerPoint, Word, and Excel. Maintain a document repository using SharePoint, Teams, and other tools.
- Participate in leadership meetings, capturing notes, action items, and key decisions. Follow up on action items to ensure timely completion.
- Coordinate travel arrangements and respond proactively to schedule changes.
- Submit and track team requests via the MyService system for activities such as onboarding, off-boarding, and office moves.
- Manage time entry and vacation schedules, and handle expense report submissions and administration.
- Ensure completion of time-sensitive actions such as Statement on Business Conduct acknowledgments and SOX/CSOX audit requirements.
- Provide area-specific knowledge and technical support.

**Must-Have Qualifications**:

- Relevant education and a minimum of 5 years of experience in the administrative field supporting executive-level leaders, or an equivalent combination of education and experience.
- Strong interpersonal and communication skills.
- Exceptional organization and planning skills.
- Ability to learn tasks quickly and become efficient in a short period of time.
- Self-starter with a demonstrated sense of urgency, proactive and self-motivated.
- Excellent time management skills and the ability to prioritize competing demands.
- Ability to perform work with constant interruptions and handle confidential material with discretion.
- Creative problem solver with the ability to retain composure in high-pressure situations.

**Nice-to-Have Qualifications**:

- Previous experience supporting C-suite level executives or equivalent.
- Previous experience in an IT department, Oil & Gas organization, or with our client.

Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.

ENBC

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