Administrative Assistant

Location: Abbotsford, BC

Full-Time

Do you enjoy supporting others and helping solve problems? Does coordinating HR processes and ensuring staff have what they need bring you satisfaction? As a full-time Human Resources Admin Assistant at Bethesda, you will be an essential part of our team, supporting HR processes, staff transitions and ensuring efficient administrative operations across the office. Your responsibilities will include assisting with recruitment, onboarding new staff, managing staff changes, and fully supporting our Human Resources department.

Your thoughtfulness, initiative and attention to detail will help ensure operational efficiencies while investing into a positive work environment. At Bethesda, you will contribute significantly to our administration team as we navigate leadership transitions and embrace innovative technologies.

This full-time position offers the opportunity to be part of a team where your contributions are valued, appreciated and make a meaningful difference.

WHO WE ARE:
Bethesda has been supporting people with diverse abilities and their families in BC for over 50 years with a variety of services that support their well-being, hopes and dreams. Bethesda is known for its faith-based values and the quality relationships we share with those we support.

You will be working with a team of administrative assistants and managerial staff at our provincial office. Conveniently located in the business core of Abbotsford BC, Bethesda’s Provincial Office offers an easy commute within Abbotsford and from neighbouring communities.

JOB DUTIES AND RESPONSIBILITIES:

- Support onboarding of new staff, including preparing sign-up documents, completing references and criminal record checks, coordinating training and completing required documentation.
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Process staff changes such as internal vacancies, transfers and terminations.
- Provide administrative support primarily to the HR department and assist the Office Coordinator as needed.
- Help develop and maintain HR forms, templates and office procedures.
- Create/review/edit forms, reports and other documents.
- Provide HR related support to managers, assisting with staffing and procedural guidance.
- Respond to employee inquiries regarding HR procedures and other related matters.
- Support compliance with internal policies, collective agreement and reporting requirements.
- Contribute to implementing new HR technologies and office systems.

JOB REQUIREMENTS:

- Strong interpersonal skills.
- Proficient computer skills with advanced knowledge of Microsoft Office Suite and online HR platforms.
- Self-directed, intuitive and able to take initiative.
- Ability to work collaboratively with others.
- Strong communication and writing skills.
- Excellent organizational and time management skills.
- At least 3 years of combined experience in administration and human resources.
- Post-secondary education or certification in Human Resources is an asset.
- Possession of Canadian, landed immigrant or legal working status (as required).

BENEFITS:

- Hiring bonus: $100 at time of hire, another $200 after 1 year of continuous employment and completion of all job requirements.
- Competitive salary: $25.50-$29.00 per hour.
- Opportunities to contribute to a collaborative and evolving administrative team.
- A work environment committed to encouraging communication, trust, and relationship-building.
- Exclusive employee discounts through Bethesda’s Perkopolis account.
- 3 weeks of vacation.
- Pension contributions (when eligible).
- Comprehensive health & dental coverage.
- Life, Dependent Life, Accident & Serious Illness, Long-term Disability insurance.
- Employee & Family Assistance Plan (EFAP).

At Bethesda, we’re about creating community among the people we serve, our staff and our surrounding communities. We are all interdependent as we experience life together and all valuable for the abilities we share. We know we learn from and need each other to thrive.

DEADLINE TO APPLY: October 17, 2025

HOW TO APPLY:
Applicants should reference posting #853.

**Job Types**: Full-time, Permanent

Pay: $25.50-$29.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Work Location: In person