Administration Technician

2 weeks ago

Montréal, Canada Dawson College Full time

NATURE OF THE WORK
- The principal and customary work of the employee in this employment class consists of performing various technical tasks of an administrative nature. The Administration Technician assists support personnel as well as users of the department concerned. Regarding office automation, they coordinate the team’s work or carry out the more complex technical tasks.
- More specifically, the incumbent will perform various tasks in areas related to, among others, the management of financial and material resources and of various academic files.
- RESPONSIBILITIES- Analyzes the financial information, and supports the Financial Management Officer in the preparation of the quarterly and annual reports;
- Analyzes information related to capital expenditures requests, identifies anomalies and follows-up with the departments;
- Prepares reports and facilitates the monitoring of spending to ensure the College remains within budgetary limits;
- Identifies improvements in procedures and assists the Financial Management Officer with financial data modeling;
- Prepares reports to support the Financial Management Officer in the annual budget process;
- Prepares the budget documents for the monthly Capital Budget Committee meetings;
- Records adjusting entries for quarterly and year-end financial reporting purposes;
- Works closely with the banking team for the transfer of funds between Operating and Capital accounts;
- Monitors cash outflow related to capital project expenditures and prepares the request for borrowing from the Fonds de financement;
- Reviews all payment instruments as to accuracy, authorization, compliance and adequacy of supporting documentation;
- Provides support to Financial Services in tasks such as, but not limited to, completing GST/QST quarterly reports, variance analysis, and preparation of ad hoc reports and documentation;
- Provides support to the Director of Finance and the Coordinator, Financial Services, as required.
- Perform other related tasks.

**Requirements**:

- QUALIFICATIONS
- In the administration field, have a diploma of college studies (DEC) in administration with an appropriate specialty or, in the office automation field, a diploma of college studies (DEC) in office automation with an appropriate specialty or, a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
- CONDITIONS- Advanced accounting skills (testing may be required);
- Demonstrable understanding of operations and financial processes in a college environment;
- Excellent planning, organizational, and multi-tasking skills;
- Advanced knowledge of Microsoft Excel and intermediate knowledge of Word (testing may be required);
- Advanced communication skills in English, oral and written (testing may be required);
- Intermediate French, oral and written (testing may be required);
- Excellent interpersonal skills with the ability to work both autonomously and cooperatively;
- Ability to establish priorities and ensure deadlines are respected;
- Ability to quickly adapt to changing circumstances and adequately handle difficult situations.

**Comments**:
Please note that a cover letter addressed to Laura Smith is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.

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