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Human Resources Coordinator

2 weeks ago

Kitchener, Canada Freshstone Brands Inc. Full time

***

**REPORTING RELATIONSHIP & REPORTS**

This position will report directly to the HR Manager.

**ESSENTIAL FUNCTIONS**
- Maintain site recruitment tracker with all the pertinent information.
- Prepare offer and termination letters, employment verifications documents.
- Update and maintain job description of all the site roles.
- Conduct new-hire orientation and arrange onboarding activities.
- Update and maintain new hire orientation presentation and employee policies to stay in compliance with any business and or legislation changes.
- Liaise with payroll and benefit teams to resolve site pay and benefit issues.
- Maintain data in HR systems, issuing timecards, updating employee information.
- Organize and maintain all HR department records and employment files.
- Maintain site absenteeism data and assist HR/Operation Manager in taking timely actions.
- Maintain vacation tracker for all employees.
- Assist in preparing follow up letters for any noncompliance with Company policy.
- Serve as first point of contact for inquiries from Managers, Supervisors, and all employees, escalating employee issues as needed.
- Proactively identify and resolve potential employee relations issues. Support management with addressing concerns.
- Maintain Daily/Weekly/Monthly HR stats.
- Coordinate employee engagement activities.
- Support implementation of facility Safety program. Maintain safety incident reports, inspection records and training records.
- Coordinate with different stakeholders for timely completion of incident/accident reporting, investigation and identified corrective actions.
- Assist HR Manager in the management of return-to-work programs, completion of Form 7, working closely with the employee, his/her supervisors and WSIB to ensure employee's health and safety.
- Provide management with monthly reports on site safety incidents and injuries, lost time injuries, health-related absenteeism and other occupational health and safety information.
- Coordinate site Joint Health and Safety Meetings, responsible for meeting minutes, posting of meeting minutes and meetings records.
- Conduct annual refreshers of Company policies (HR and site Health and Safety policies).
- Create and maintain training matrix and responsible for management of site HR/safety training records.
- Create reports as needed.
- Cover reception duties in the absence of site Reception Administrative associate.
- Asist HR team with HR related activities and projects.

**EDUCATION & PREREQUISITES**
- 1-3 year' HR experience, knowledge of HR principles, best practices, employment laws and regulations.
- Post-secondary education in HR, Business or related field.
- HR certification preferred.
- Hindi or Punjabi fluency will be considered an asset.
- Knowledge of employment laws and regulations.
- Experience working with ADP will be an asset.

**KEY COMPETENCIES/ EXPERIENCE**
- Strong verbal and written communication skills.
- Able to work with limited supervision.
- Team player
- Builds and maintains relationships to work collaboratively.
- Experience working in a fast-paced work environment.
- Strong analytical skills.
- Ability to respond timely and effectively to all inquiries.
- Excellent organizational, planning and time-management skills.
- Highly self-motivated individual with drive for results.
- Positive attitude and strong work ethic.
- Problem Solver
- Able to deal effectively with a diversity of individuals at all levels.
- Good judgment in making timely and sound decisions.
- Able to work flexible hours as required.
- Able to continually improve and adapt to improve efficiencies.

**Working Requirement and Physical Demands**
- Ability to work in a fast-paced office environment with competing deadlines and priorities, supporting multiple stakeholders.
- Require going on Production floor by using all the required PPE.
- Ability to lift files, open filing cabinets and filing in lateral and upright file cabinets.
- Requires use of computers, printers, facsimile, telephones, copy machines and other commonly used office accessories/equipment.
- This is a full-time position (hybrid model) with regular business hours.
- Occasional evening and weekend work may be required as job duties demand.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Kitchener, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have at least 1-3 years of work experience in Human Resources, including knowledge of HR principles, best practices, employment laws and regulations?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 3 years (required)
- Manufacturing: 1 year (preferred)