Installation Project Coordinator

2 weeks ago

Richmond, Canada Haakon Industries Full time

Location: Vancouver OR Whistler*, BC

**Salary**: $55,000 *wage negotiable based on experience.

At Haakon Mechanical Services, we believe that an individual’s quality is the essential factor to consider when hiring. Therefore, our team consists of professionals who prioritize customer service and are motivated to build successful careers. We take pride in our collaborative and supportive work environment. Our company provides Emergency Service, Maintenance, Quoted Repair, and Retrofit Services to Commercial and Strata markets throughout the Lower Mainland and Sea to Sky.

**Responsibilities**:

- Field requests from new and existing customers for small projects to large tenders
- Create quotes in our system with the install department estimator and manager
- Schedule site visits for quotes with customers
- Liaise with technicians and suppliers for material and equipment costs
- Provide pricing for any applicable permits to technicians creating quotes
- Produce certificates of insurance, WCB clearance letters, or any required business documentation
- Coordinate and schedule approved quotes with customers
- Plan, sequence, and manage scheduled work calendar for the field team using ASANA.
- Order equipment from suppliers for upcoming work
- Coordinate with subcontractors and equipment rental companies
- Coordinate with Haakon truck driver for deliveries to site
- Provide administrative support to field team resolving issues, and liaising with property managers or building operators, customers.
- Provide progress updates to customers
- Progress billing/invoicing for part-completed work for larger projects
- Reconcile materials and labour time entries
- Review and reconcile new equipment entries into our system
- Permit declarations, coordination of field technicians to meet city inspectors
- Final invoicing for all installation work
- Coordinate warranty registration for equipment and recalls to site with service technicians

**Qualifications**:

- High level of accountability for responsibilities, developing processes, and improving role tasks
- Ability to prioritize and execute deadlines
- Manage workflow independently
- A team player with a service or support mentality
- Excellent communication skills internally and externally
- High level of problem-solving skills under time constraints
- Understanding of the general construction process, commercial building, property management, HVAC, or mechanical trades
- Financial awareness and numerical competency

COVID-19 considerations:
As we are a service company we are constantly in customer spaces. As a result of many customer policies and our own efforts to maintain a safe working environment we are requiring all staff to be fully vaccinated.

**Salary**: From $55,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Richmond, BC V7A 4X8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project management: 1 year (required)
- Office / administrative: 5 years (required)

Work Location: Hybrid remote in Richmond, BC V7A 4X8

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