Branch Arts Coordinator

**Job Information**

Job Requisition ID: 72660
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 24, 2025
Classification: Administrative Support 5

**Salary**: $1,913.27 - $2,342.49 bi-weekly ($49,936 - $61,138/year)

Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

**Role Responsibilities**:
Are you a highly organized and detail-oriented professional who thrives in a fast-paced environment? Do you enjoy streamlining processes, coordinating across teams, and ensuring high-quality documents? The Asset Management Branch is looking for a Branch ARTs Coordinator to manage Action Requests (ARs).

In this role, you’ll manage the full lifecycle of ARs within the Asset Management Branch, ensuring accurate documentation, timely approvals, and clear communication across teams. Your work will support executive-level decision-making ensuring documents are well-written, properly formatted and aligned with government standards, while also contributing to overall operations and collaborative efforts of the branch.

Your key responsibilities include:

- Coordinating AR workflows by tracking, assigning and routing requests to the right teams, while monitoring deadlines to ensure timely approvals and submissions.
- Preparing and assembling documentation for ARs; including briefing notes, memos, letters, bios, and PowerPoint presentations.
- Reviewing and editing communications to align with ministerial guidelines, ensuring clarity, professionalism, proper formatting and accuracy.
- Liaising with the Assistant Deputy Minister’s Office (ADMO), executive leadership, and internal teams to gather input and align deliverables with priorities and timelines.
- Designing and maintaining SharePoint sites and document libraries, ensuring content is organized and easily accessible for collaboration across teams.
- Supporting and training administrative staff by developing resources, mentoring colleagues, and leading process improvements to promote consistency and accuracy.
- Maintaining branch records in line with FOIP and GOA retention policies, ensuring storage compliance and effective document retrieval.
- Supports the administrative team during peak periods, working collaboratively to keep things running smoothly while continuing to manage Action Request responsibilities.

What you’ll bring to the role:

- Strong organizational and time management skills to manage multiple priorities and meet tight deadlines without compromising quality.
- Exceptional communication and interpersonal skills to engage stakeholders, clarify expectations, and support team collaboration.
- Sharp attention to detail in proofreading and formatting documents to ensure accuracy, consistency, professionalism and alignment with government style guides.
- A proactive approach to identifying and implementing process improvements that enhance workflow.
- Technical proficiency with ARTS, Microsoft Office, and SharePoint to support documentation, communication, and collaboration needs.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Systems Thinking**: Anticipates how ARs and document quality impact ministry-level decisions, aligning actions with broader government priorities.
- **Creative Problem Solving**:Improves workflows by identifying process gaps in the ARTS system and proposing efficient, scalable solutions.
- **Agility**: Adjusts quickly to shifting deadlines, last-minute content changes, and evolving priorities while maintaining accuracy and professionalism.
- **Build Collaborative Environments**: Builds strong working relationships with internal teams, executives, and the ADMO to coordinate timely, accurate responses to high-stakes requests.

**Qualifications**:
Required:

- A high school diploma and a minimum of three (3) years of related experience in administrative coordination and document management. Equivalencies may be considered.
- Cover letter detailing how your skills and experience align with the role's responsibilities, used to assess writing and communication skills.
- Demonstrated expertise in editing, formatting, and proofreading complex documents for grammar, clarity, and compliance with organizational stand