Maintenance Clerk

Overview:
Join a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to **_provide exceptional healthcare by exceptional people_**_._ Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.
- Healthcare of Ontario Pension Plan (HOOPP)
- Group Benefits, including Health & Dental, for full time employees
- Employee & Family Assistance Program
- Career Development & Education Grant
- Wellness & Wellbeing Program
- Diversity, Equity & Inclusion Initiatives

**Job Description**:
**Salary**

$21.457 - $23.328

**Schedule**

**Shift**

This full time position provides support to the plant operations department primarily Monday to Friday day shifts, however, weekends and evenings may be scheduled. This position reports directly to Manager of Plant and Property. The primary responsibility is to act as a liaison between clients (patients, visitors, and staff) and Plant and Property (Maintenance, Biomed, and Security) and be the Administrator of the CMMS, (Computerized Maintenance Management System) used by the team for asset management, preventative maintenance, work orders, etc.

**Duties and Responsibilities**:
**CMMS Administrator**:

- Administer all user IDs, permissions within CMMS, (Medimizer)
- Triage using your knowledge base of facility/trades and assign all work orders within the CMMS
- Capture all facility assets, (building equipment, tools, major components, etc.) within CMMS
- Capture all Preventative Maintenance schedules attached to facility assets, with digital references to online manuals, etc. and review on an on-going basis with appropriate trade, etc.
- Run reports related to work orders, employee training, etc.

**Department Call Centre**:

- First line of contact for all facility concerns within the hospital
- Triage, assign and/or escalate incoming work requests
- Research issue to provide good information to maintenance personnel and minimize the preparation time to resolve issues

**Department Requisitioning and Vendor Relations**:

- Completion of departmental EREQs
- Using your facility/equipment/drawing knowledge obtaining quotes, following up on timelines, verifying product accuracy, etc. with vendors.
- Validating all receiving and managing returns

**Payroll**:

- Scheduling within system
- Editing of schedules, (account code changes, OT, etc.)
- Manage vacation calendar

**Key Control Administration**:

- Validate and track the approval and assignment of all keys
- Submit key requisitions
- Maintain database of all key assignments for hospital
- Provide general clerical support to Maintenance department

**Skills and Qualifications**:

- General Office Administration certificate is required
- 3-5 years of current clerical experience in a Maintenance Department within a Healthcare setting is required
- Current experience reporting and inputting department payroll information
- Current experience as an administrator with a computerized maintenance management system required. Experience with Medimizer system is preferred
- Current experience with Meditech and specifically the EREQ process and system
- Ability to demonstrate basic facility knowledge, (reading of drawings, knowledge of parts and components commonly used, matching of jobs and skill sets required, etc.)
- Proficiency in Microsoft software products including Excel, Word and Outlook is required
- Ability to learn and become proficient with new software is required
- Excellent verbal and written communication skills
- Demonstrated ability to work and interact with departments throughout the organization
- Proven excellent time management and attention to detail
- Ability to work and thrive in a fast-paced environment
- Problem solving skills and the ability to adapt to shifting priorities
- Good organizational skills and the ability to complete multiple complex tasks and meet deadlines
- Demonstrated ability to attend work on a regular basis is required
- The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH._
- Cambridge Memorial Hospital is committed to providing and fostering a respectful workplace. All reasonable accommodation will be made to support participation in the recruitment process. Where needed, accommodations for disabilities will be provided, on request, to support participation in all aspects of the recruitment process._**_We thank all those who apply, however only those selected for an intervie