Board Administrator

**Board Administrator**

**Role Summary**:
This position will support the Senior Director, (Board Operations) and assist with Board-related activities including administration of travel, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Board Operations.

**About the Role**

In this role as **Board Administrator**, you will manage:

- **_ Event planning and management of Board and committee meetings_**
- Determine and secure meeting spaces
- Manage meetings’ logístical needs, including catering and oversight of technology requirements
- Set up meeting rooms and handle printing requirements
- Provide onsite support during the meetings
- **_ Travel & Expense management of Boards and committee meetings_**
- Manage travel logistics of Boards and committee meetings for Directors as required, such as flights, hotel and airport transfers
- Help track and generate expense reports for Board-related meetings
- **_ Board liaison and communications_**
- Back up support for Board and Committee materials uploads onto Diligent for all Thomson Reuters Board of Directors committee meetings, Board meeting pre-read and presentations
- Support the distribution of additional Board materials via Diligent including press releases, earnings announcements, quarterly analysts’ reports, etc.
- Keep Diligent current (calendar and listing of analysts’ reports)
- Coordinate Diligent and other Thomson Reuters products demo, access and training to Directors
- **_ Board Operations administrative support_**
- Schedule appointments/meetings, such as Board prep meetings
- Additional project management as required (i.e, assist with flow of Board Operations operating rhythm).
- Assist with presentation preparation, ad-hoc reporting, preparation of templates, etc.
- Help manage documents, such as meeting materials, logistics and travel details on the Board Operations HighQ site.
- Help track attendance, minutes signing, director requests in HighQ or Teams to ensure better organization and efficiency in Board Operations
- **_ Back-up Administrative support to Chief Legal Officer, as needed_**
- Expense report management
- Provide travel assistance, including flights and hotel bookings
- Assist with calendar management, schedule internal and external meetings and provide any support for those meetings as needed
- Preparing correspondence, communications and presentations
- Other projects as assigned

**About You**
You’re a fit for the role of **Board Administrator**, if you have:
**Qualification**
- 5-7 years previous experience working for senior executives in a corporate environment
- Very proficient in MS Office, to include Outlook, Word, PowerPoint & Excel
- MS Teams knowledge
- Experience with managing projects and meeting planning preferred

**Skills/Abilities**
- Ability to handle confidential information and matters with discretion
- Ability to establish close working relationships with directors, trustees, the Executive Committee and their assistants
- Excellent planning and organizational skills
- Proactive, with an ability to problem solve
- Excellent prioritization skills and able to work without close supervision
- Strong communication skills
- Must be well organized, with a strong attention to detail, and able to multitask
- Possible travel to Thomson Reuters Board meetings (offsite meetings) as needed
- Extra hours around Board meetings as needed

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**What's in it For You?**
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

- ** Hybrid Work Model**: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
- ** Wellbeing**: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
- ** Culture**: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
- ** Learning & Development**: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
- ** Social Impact**: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
- ** Purpose Driven Work**: We have a superpower that we’ve never talked about with as much p