Shared Spaces Coordinator Job Description

**Overview of Position**
- The Shared Spaces Coordinator is responsible for providing direct service to children / youth, families, and volunteers in the programs of BBBSB following the National Standards and the funders.

**Key Responsibility Areas**
- Service Delivery _
- Actively recruit, enroll, and maintain adult volunteers or mentors to be matched
- Maintain and provide service to volunteer / child / youth matches.
- Complete the closure of volunteer and child / youth files.
- Complete the volunteer, family, and child / youth exit interviews.
- Plan and supervise group activities of volunteers and children / youth as needed in the Youth Hangouts, Tween Takeover, Indigenous Arts Partnership Project, and other group programs.
- Prepare all administrative forms including notes, statistical recordings, and program support
- Ensure data input and the updating of data and other reporting / record keeping is being done in a timely and efficient manner as specified in Standards.
- Maintain confidentiality of all files and information regarding families, volunteers, staff, and Board.
- Orientate and train volunteers as necessary and support committee and volunteer coordinators.
-  Intake children / youth and volunteers, including orientation, interviews, home visits, screening, and regular progress reports.
- Inform families of acceptance or denial of service.
- Program Development _
- Completion of all funding reports as required by the program
- Comply with National standards, contracts, licenses, and applicable legislation and ensure all necessary documentation related to the program / project is in place.
- Partnership Development _
- Make referrals to other organizations and agencies that may provide beneficial services to families.
- Liaison with schools, other youth service agencies, community groups, clubs, participants, volunteers and the public in general. 
- Work with media and other promotional activities, as required. Assist in the development of print materials associated with the program.
- Attend and represent the BBBSB agency and programs as required at meetings and evening functions of related organizations.
- Work as part of the team, with Board, management, committees, volunteers, and staff.

**Core Competencies**
- Community
- bringing community members together safely for the common purpose of mentoring children and youth. Identifying and responding to youth needs with innovative and inclusive mentoring programs and services are aligned with our theory of change. Fostering an inclusive and respectful culture within our agency and federation.
- Knowledge and appreciation of Indigenous cultures, ways of knowing, and community protocols
- Collaboration - collaborating meaningfully and creating partnerships that strengthen our position to deliver on our mission, vision, and theory of change. Sharing and working with stakeholders to leverage our expertise to maximize impact.
- Communication - must be able to convey information and opinions to diverse audiences in both verbal and written contexts with clarity and conciseness.  Expresses honestly, clearly, and constructively.  Maintains open and positive communications with others and shares information in a timely and appropriate manner, exhibiting effective listening skills.
- Integrity - recognizing and valuing difference, embracing courage, and letting honesty guide your actions. Being trusting and transparent; owning your missteps and learning from experience.
- Respect - treating everyone as equals who value each other with kindness and appreciation. Engaging with our colleagues and communities in a professional manner at all times.  Recognizing that diversity of thought and opinion strengthens our collective work.
- Leadership - must be willing to share areas of competence with others and coaches and encourages input from peers.  Must show personal leadership within the position, through setting priorities, meeting timelines, setting high expectations, and continuously improving the function.
- Adaptability - react effectively when business and environmental factors change.  Ask questions and learn from your experiences. Engage in educational and community workshops / programs to advance your job requirements.

**Job Related Competencies**
- Research - stay up-to-date on current research on client demographics.
- Public speaking - comfortable speaking in front of groups both within the agency (staff meetings, training, group activities) and outside (presentations, career fairs)
- Strong organizational skills, with the ability to manage multiple projects and able to work with mínimal supervision
- Must practice using the following perspectives: strengths-based, trauma informed, anti-oppressive, youth-centered, relationship-based, culturally competent, and holistic approaches
- Must have assessment skills and flexibility as needed for successful program management.
- Financial Literacy - must understand financial documents, be able to budge