Administrative Assistant

2 weeks ago

Vancouver, Canada HNPA architecture and planning Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
- or equivalent experience
**Work setting**:

- Consulting firm
- Architectural firm
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Maintain and manage digital database
- Establish and implement policies and procedures
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Acrobat Reader
- Adobe Illustrator
- Adobe Photoshop
- AutoCAD
- InDesign
- MS Outlook
- SketchUp
**Area of specialization**:

- Architectural design
- Architecture
**Personal suitability**:

- Ability to multitask
- Accurate
- Excellent oral communication
- Flexibility
- Organized
- Reliability
- Team player
- Adaptability
- Quick learner
- Time management
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
**Health benefits**:

- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits

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