Administrator

2 weeks ago

Stouffville, Canada Vortec Fire Protection Inc Full time

We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents.

To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail-oriented.

**Administrator Responsibilities**:

- Supporting company leadership and supervising administrative department activities for staff members.
- Preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services.
- Answers the telephone and provides exceptional customer service to internal and external customers.
- Assists managers and supervisors in developing policies and procedures
- Maintains accounts payable and accounts receivable records.
- Solves problems associated with vendors regarding shipments, billing, and statements.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.

**Administrator Requirements**:

- High school diploma or equivalent.
- Degree in business administration or a relevant field is preferred.
- At least 1 year's experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Understanding of accounting principles and bookkeeping software (Quickbooks) an asset.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.

**Salary**: $18.00-$25.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Stouffville, ON L4A 7X4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: One location

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