Payroll and Benefits Administrator

**Overview**

The job location is **405 Laird Road, Guelph ON N1G 4P7.**

**Responsibilities**:
**Processing Payroll**: Ensuring accurate and timely processing of employee payroll, including calculating hours, overtime, and deductions.

**Maintaining Records**: Updating and maintaining employee payroll records, including salaries, bonuses, and deductions.

**Compliance**: Ensuring payroll compliance with federal, state/provincial, and local laws and regulations.

**Tax Filing**: Preparing and submitting payroll taxes and ensuring accurate reporting for tax purposes (e.g., T4s, W-2s).

**Handling Discrepancies**: Resolving payroll discrepancies by collecting and analyzing information.

**Processing Adjustments**: Managing pay changes, terminations, and new hires in the payroll system.

**Benefits Enrollment**: Assisting employees with benefits enrollment and ensuring accurate setup in the system.

**Plan Administration**: Managing health insurance, retirement plans, disability, and other employee benefits programs.

**Education and Support**: Explaining benefit options and policies to employees and addressing their inquiries.

**Compliance**: Ensuring compliance with benefit regulations (e.g., COBRA, HIPAA, or Canadian equivalents).

**Vendor Coordination**: Communicating with benefits providers and resolving issues.

**Record Maintenance**: Keeping accurate records of employee benefits and ensuring timely updates.

**Reports**: Generating payroll and benefits reports for management and auditors.

**Auditing**: Conducting regular audits of payroll and benefits data to ensure accuracy and compliance.

**Cost Analysis**: Analyzing payroll and benefits costs and recommending process improvements.

**Policy Updates**: Assisting in the development and updating of payroll and benefits policies.

**Employee Onboarding**: Facilitating the onboarding process for new employees regarding payroll and benefits.

**Confidentiality**: Maintaining confidentiality of employee information and adhering to data privacy standards.

**Maintaining Records**: Updating and maintaining employee payroll records, including salaries, bonuses, and deductions.

**Compliance**: Ensuring payroll compliance with federal, state/provincial, and local laws and regulations.

**Tax Filing**: Preparing and submitting payroll taxes and ensuring accurate reporting for tax purposes (e.g., T4s, W-2s).

**Handling Discrepancies**: Resolving payroll discrepancies by collecting and analyzing information.

**Processing Adjustments**: Managing pay changes, terminations, and new hires in the payroll system.

**Requirements**:

- 1-3 years of experience in payroll processing and administration.
- Diploma or Degree in Accounting, HR, Business Administration, or a related field.
- Certified Payroll Professional (CPP) or Payroll Compliance Practitioner (PCP) from the Canadian Payroll Association (CPA).
- Experience administering employee benefits programs (optional but advantageous).
- Knowledge of sector-specific payroll complexities, such as unionized environments.
- Ability to handle sensitive employee data with discretion.
- Willingness to keep up with changes in laws, regulations, and technology.
- Collaborates effectively with HR, finance, and other departments.
- Strong sense of integrity in handling employee information and company resources.
- Experience with payroll software (e.g., ADP, Ceridian, Paychex, Workday, or other systems).
- Understanding of employment laws, tax laws, and benefits regulations
- Accuracy in processing data, resolving discrepancies, and generating reports.
- Strong ability to calculate wages, deductions, and analyze payroll data.
- Proficiency in Microsoft Excel and other office software for reporting and record-keeping.
- Ability to explain complex payroll and benefits information clearly to employees.
- Effective time management to meet strict payroll deadlines.
- Resolving payroll errors, compliance issues, or employee concerns effectively.

**What you’ll love about us**:

- We’ve been in business since 1977 and we’re still growing
- We offer professional development and training opportunities.
- Enjoy competitive compensation, benefits, and professional growth opportunities.
- Work in a supportive and dynamic environment that values innovation and collaboration.
- We offer perks such as pizza lunches, holiday lunches, BBQ’s and a paid day off to be used during the Christmas holidays.
- We’re family owned - when you’re a part of the Altruck team, you’re a part of a family.

**Working Conditions**:
As a Payroll and Benefits Administrator, the working conditions are typically office-based, but the role can also involve other work environments depending on the organization's nature i.e. Workplace visits, Travel.

Altruck is committed to complying with the Accessibility for Ontarians with Disabilities Act and its regulations, and the Ontario Human Rights Code throughout the entire employment cycle. If you require an accommodat