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Sourcing Specialist

2 weeks ago

Montréal, Canada CAPREIT Full time

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**Reports to**: Senior Manager, Procurement

**Location**: Toronto / Montreal - Hybrid Work environment (remote + downtown core)

**Position Summary**: The Sourcing Specialist reports to the Sr. Manager of Sourcing and is accountable for procurement decisions for their spend categories. Main responsibilities involve a wide variety of duties including, but not limited to; the management of end-to-end competitive events or RF(x)s such as formal request for information, request for tenders, request for proposals, request for quotations and leading negotiations on a Canada-wide scale, with an emphasis on Quebec, Nova Scotia and PEI

**Responsibilities**:
Support for internal and external stakeholders
- Management and execution of the end to end Sourcing Process from development of the opportunity strategy, through to final negotiation and issuance of contracts.
- Negotiating best cost/value and terms for CAPREIT with suppliers across Canada.Facilitation of processes, guiding stakeholders effectively through evaluation of bid submissions and developing best in class negotiation strategies.
- Build and perform financial / technical RF(x) requirements and perform evaluations on eventual RF(x) submissions
- Analyze - industry trends, suppliers market dynamics at regional and national level recommend best suppliers based on findings.
- Conduct - market research programs related to assigned categories, as well as creating cost estimates and forecasts.
- Identify - strategic partners, build sourcing strategies, lead complex and critical negotiations and deliver improved products and lower costs to the business.
- Compliance - monitor & manage risk and compliance with procurement policies and processes.
- Ongoing learning - stay abreast of key supply market trends, supplier economics, and best practices in sourcing and contract management and innovation.
- Participates in regular cadences with stakeholders to review reports, analytics, identification of sourcing opportunities to drive max value for the organization etc.
- Display a Passion for the success of the procurement operating model
- Liaise with internal and external stakeholders within the various stages of the sourcing process, including:

- Evaluation on Proposals/Bids with analysis
- Acquiring approvals
- Initiative updates

Tendering and Vendor Relations
- Managing the supplier selection strategy (RFI, RFP, RFQ and RFT) for a specific commodity under defined timelines while ensuring quantifiable results/savings.
- Categories currently envisioned may include but not limited to:

- Capital Project initiatives
- Building Structural - Balcony, Bricks, Asphalt Paving, etc.
- Energy Management, Elevators, Life & Safety
- Renovations
- Equipment
- Other High Rise Residential Capital & Maintenance categories
- Operational Initiatives
- Repair & Maintenance
- Facilities Management
- Recommend project strategies and scope specifications for assigned categories
- Works closely with Sr.Manager, Procurement to ensure all projects are in adherence to the Procurement policy and playbook and timelines adhered to per plans
- Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon
- Proactively identify opportunities for leveraging spend across multiple Regions
- Responsible for reporting on all noncompliance (internal and external) procurement related issues
- Regularly meet external partners
- Address vendor inquiries throughout the Sourcing lifecycle
- Has the ability for Contract drafting (in both English and French versions) and negotiating with Supply and service agreements as well as construction related contracts. Where required, work with Legal to finalize agreements.

Other
- Other Procurement related projects assigned by Sr. Manager, Procurement & Director of Sourcing
- Focus on managing and meeting sometimes conflicting objectives and priorities
- Commitment to continuous improvement and providing superior customer service
- Exercises judgment to identify, diagnose, and solve problems.
- Works independently on a range of complex tasks, which may include unique situations such as Strategic inter-departmental initiatives.

**Qualifications**:

- College diploma or University degree in accounting, business, supply chain or a related field
- Bilingual ( French and English ) - Native level French Reading, Writing & Speaking
- Five or more years of related procurement experience
- Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset
- Strong analytical and problem solving skills
- Excellent communication skills both written and verbal
- Strong abilities and experience in Negotiations
- Ability to work under tight deadlines, multitask, and prioritizing for greatest impact
- Must have strong working knowledge of Microsoft suite of tools including Excel, Powerpoint
- Experience with SAP, Ariba or a similar Source to Pay platforms is considered an asset