Construction Billing Coordinator

2 weeks ago

Barrie, Canada Blue HDD Utilities & Excavating Inc. Full time

Blue HDD Utilities & Excavating Inc. is a fast-growing maintenance and construction contractor in partnership with major telecommunication and utility companies across central Ontario, and we are currently looking for a qualified individual with at least 1 - 2 years of experience in the billing coordinator position for our Barrie, Ontario office location.

This position is a full-time 6-month contract position with a potential extension opportunity.

**Duties and Responsibilities**
- Create work orders on Trello
- Create, monitor, and maintain quotes and requotes on the Nika platform
- Create quotes for various clients based on data provided by customers and requotes based on field staff reporting
- Provide general administrative and project management support
- Process invoices daily/weekly
- Resolve invoicing disputes and communicate issues or roadblocks that need resolution with the clients
- Coordinate with external vendors for timely invoicing
- Coordinate between internal departments to ensure accurate information flow and contract invoicing
- Monitor and provide job cost reports to management on active projects
- Create and submit process and final invoicing to accounts receivable
- Provide data and input for month-end reconciliations
- Ensure timelines are met and the system is allocated correctly with correct values
- Maintain files and correspondence on active and completed projects
- Additional responsibilities and duties may be assigned

**Job Requirements**
- 1 - 2 years experience working as a billing coordinator or related experience. Construction background is an asset.
- Comprehensive knowledge of the QuickBooks software
- Ability to maintain confidentiality while working with sensitive information
- Ability and willingness to work in a field construction office and maintain appropriate professionalism
- Ability to work with all levels of employees in the organization
- Ability to prioritize deliverables to meet timelines, providing follow-up and updates
- Excellent organizational skills, with a strong attention to detail
- The ability to work independently and as a team
- Willingness and flexibility to assist others as required
- Demonstrated ability to take initiative
- Organized, reliable, and capable of evaluating the workload to create an effective workflow with other departments
- Effective oral and written communication skills

**Job conditions**:

- Job is performed in a typical office environment
- Business requirements may include periodic local travel
- Business casual attire

**Job Types**: Contract, Full-time
Contract length: 6 months

**Salary**: $22.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have experience with the QuickBooks software?
- How many years of construction experience/background do you have?

Work Location: In person

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