Administrative Representative

**Join us to shape the future of St. Catharines**:
At the City of St. Catharines, we are committed to realizing the vision outlined in Strategic Plan. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring—not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.
- Here is what you can count on when you work with us:

- ** Great People**:Work with a supportive team and leadership focused on your success.
- **
Make Your Mark**: Share your ideas, drive change, and leave a lasting impact through modernization efforts.
- **
Training & Development**: Access training and development funds to support your professional growth.
- **
Competitive Pay**: Receive competitive pay from a certified Ontario Living Wage Employer.
- **
Pension Plan**:Enjoy enrollment in the OMERS pension plan with matched contributions.
- **
Balance & Benefits**: Experience flexibility through our hybrid work environment, plus health, dental, and vision benefits (available to eligible employees).

**Job Details**:
**Job ID**:

- 2025-180

**Pay Rate**:

- 26.40-29.67

**Hours**:

- 35 per week

**Schedule**:

- Monday to Friday, 8:30 AM to 4:30 PM

**Location**:

- St. Catharines, ON

**Work Mode**:

- Hybrid (less than 50% remote)

**Employee Group**:

- CUPE Local 157

**Position Type**
- Temporary, Full-time

**Duration**:

- 3-6 months

**Posting Close Date**:
About the Role:
As part of the Administrative Services Divisional team, you are responsible for providing general administrative support to management and any administrative co-ordination associated with the Parks, Recreation and Culture Services Department.

What You'll be Doing:

- Tracking and follow up on divisional projects and tasks, creation of required documents, preparation of materials and council report coordination.
- Provide administrative support for Programs and Cultural Services and Parks and Facilities divisions, including by-law compliance administration, third party service and billing, visa reconciliation, file management, central key holding and distribution for all PRCS facilities.
- Process timesheets and related tracking, seek clarification for accurate data in support of payroll including running reports, and identifying errors.
- Prepare and process documentation for accounts payable and budget administration.
- Receive visitors, deliveries and cash pick-ups, field general calls, ordering and distribution of supplies, and records management.
- Process improvement input and execution, procedure creation and review, peer training, and special projects.

**What's Required**:

- Grade 12 education or equivalent.
- Minimum of one (1) year experience in an administrative position is preferred.
- Ability to adapt quickly to new software.
- Professional written and verbal communication skills.
- Analytical and detail oriented.
- Ability to multi-task and prioritize effectively.
- Ability to make decisions independently within a fast-paced environment.
- Proven experience in Microsoft Office Suite.

**Other Requirements**:
Other Position Requirements include: Class G Driver’s Licence

**Equal Opportunity Employer**
- The City of St. Catharines is committed to fostering an inclusive, accessible, and respectful work environment. We celebrate the uniqueness of every individual. Our community is enriched by people from diverse backgrounds and lived experiences—a value reflected in our 2023-2027 Strategic Plan.

**Don’t Meet Every Requirement?**Accommodation**Application Process**Interviews and Assessments**
- Depending on the role, interviews may be conducted via video conferencing or in person. Various tests and/or assessments may be administered as part of the selection process.

**Use of AI**
- The City of St. Catharines does not use artificial intelligence (AI) technology in any part of the recruitment process.