Event Coordinator

**Description**

**At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.**

**WHAT YOU WILL DO**

As a key member of the team, the Event Coordinator will contribute to a variety of event-related responsibilities, including:

- ** Meeting and Event Planning/Design process**: where you will proactively support planning efforts alongside fellow Event Coordinators and the VP of Event Marketing. This includes assisting with project timelines and task ownership, gathering historical program data, recommending ideas and enhancements, and delivering consultative customer service. You will help manage stakeholder requirements, design program details to meet participant needs, define success criteria, and determine necessary technology support.
- ** Manage and track expenses** for each event, ensuring alignment with established budgets.
- ** Pre/During/Post Event tasks** may include, but are not limited to: creating and managing budgets; overseeing attendee registration; coordinating food and beverage services; organizing entertainment and social activities; ordering signage and displays; coordinating A/V needs; and managing printing, shipping, and onsite logistics.
- ** Post-event follow up** includes the collection and review of event surveys, invoice reconciliation, expense allocation, and processing of final payments.

**WHAT YOU WILL BRING**
- 1 - 3 years experience in Marketing/Event coordinator role
- Prior administrative and/or customer service experience
- Proficient with the Event Management System and registration tool used to manage registration and event logistics
- Undergraduate degree in marketing, events, or a related field
- Good understanding of events management
- Proficient with MS Office, including Word, Excel, Outlook and PowerPoint
- Strong customer-service orientation with strong communication skills both written and verbal
- Excellent organizational skills with high attention to detail and accuracy
- Self-starter with the ability to take ownership of projects, as well as multi-tasking multiple concurrent events and tasks
- Positive, outgoing team player with the ability to liaise with clients, sales and other business units.
- Bilingual (English/French) considered a strong asset
- Ability to work in a team environment.
- Must be able to problem solve and come up with solutions to issues and ensure stakeholders’ needs are met.
- Ability to analyze root causes of problems in a systematic approach and develop new ideas to improve.

**WORKING CONDITIONS**
- Fast-paced office environment
- Travel will be required. Willing to travel for a few days or a period of time for offsite events.
- Working outside of office hours is required as some events are not held during regular work hours

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice.

Our commitment to the highest levels of performance means that whatever their position, CI employees must be comfortable in a fast-paced environment that will stretch them to tap into their highest potential. Employees with a healthy dose of ambition, a desire to commit to a curious mindset for continuous learning, and a willingness to go the extra mile thrive at CI.

**WHAT WE OFFER**
- Modern HQ location within walking distance from Union Station
- Training Reimbursement
- Paid Professional Designations
- Employee Savings Plan (ESP)
- Corporate Discount Program
- Enhanced Group Benefits
- Parental Leave Top-Up Program
- Fitness Membership Discounts
- Paid Volunteer Day