Project Manager City Clerks Office

**Job ID**: 56875

**Job Category**: Project Management

**Division & Section**:City Clerk's, City Clerk's Member Svcs & Prog Support

**Work Location**:City Hall, 100 Queen St.W (Hybrid Work Model)

**Job Type & Duration**:1 Full-time, Permanent

**Salary**: $103,431 - $141,247

**Shift Information**: Monday to Friday, 35 hours per week.

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 11-Aug-2025 to 25-Aug-2025

To initiate, plan, implement, and monitor a range of high-profile and politically sensitive financial services, projects and initiatives to support the budget, and reporting needs of the City Clerk's Office, Accountability Offices and Elected Officials.

**Reports To**: Manager, Financial Planning & Reporting, City Clerk’s Office

**Supervises**: Various jobs on project basis

**Major Responsibilities**:

- Develops, manages and implements detailed project plans, operating and capital budgets and recommends policies regarding program specific requirements.
- Develops and/reviews business cases and service level changes by developing financial models and undertaking sensitivity scenarios with a clear understanding of program needs and resource constraints.
- Prepares and presents project progress reports, corporate variance reports and financial forecasts regularly to the management team and other stakeholders.
- Develops, recommends and administers program and project budgets and ensures that expenditures are controlled and maintained within approved budget limitations. Develops and implements project control systems, procurement oversight, cost evaluation methodologies, performance evaluation criteria, in accordance with approved corporate policies and guidelines.
- Provides professional financial expertise and project management skills in the development and effective implementation of the City Clerk's Office and client budgets, projects and initiatives.
- Ensures compliance with all relevant corporate and City Clerk's Office policies and procedures, Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Board standards as well as best practices.
- Manages and highlights issues that have strategic, financial, operational and risk implications as they arise relating to budgets and projects under close scrutiny by media, public and members of Council with the potential for damaging results, misinterpretation or poor perception. Negotiates and implements innovative solutions to complex project challenges involving multiple stakeholders to achieve assigned objectives.
- Researches, monitors and reports on relevant developments and trends and changes to corporate policies and practices, legislation and initiatives by other levels of government; provides analysis, advice and support on confidential and sensitive information affecting City relationships and reputation; assesses resource requirements to support option development and implementation; and proposes improvements to processes and policies.
- Develops and coordinates effective communication activities/mediums in the division and with stakeholders. Communicates any risks and issues; makes recommendation on course of action and ensures management team is apprised of issues impacting the delivery of projects/initiatives and any potential impact on the City Clerk's Office and stakeholders.
- Identifies and analyzes current projects, business processes and practices; prepares gap analysis and needs assessments and recommends overall solutions for business initiatives, collaborating with other sections and divisions on like needs to ensure the most efficient solution. Provides knowledge transfer on business processes and procedures related to new technical solutions, as required.
- Maintains a thorough awareness of the vision, mission and strategic directions of the City Clerk's Office and its services and mandate.
- Understands the unique qualities and responsibilities of working in a political environment with Elected Officials and with various stakeholders in a positive manner insuring culturally sensitivity.
- Oversees multi-disciplinary team to oversee the delivery of high-quality project management service on City Clerk's Office projects/functions/activities. Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
- Plans and delivers public consultation activities and civic engagement initiatives and programs, if required.
- Represents the Section and Division in meetings with a wide and diverse range of internal and external stakeholders, City Divisions, community groups, sponsors, senior staff, elected officials and other levels of government.
- Reviews, and analyses contracts relating to awards and services on behalf of the section and clients in accordance with City By-laws, procedures and Policies.
- Cultivates and retains strategic relationsh