Research Admin Assistant Map Administration

1 week ago

Toronto, Canada St. Michael's Hospital Full time

MAP Centre for Urban Health Solutions is an interdisciplinary Research Centre located in St. Michael’s Hospital that seeks to improve health in cities, especially for those who are experiencing marginalization and to reduce barriers to accessing factors essential to health such as appropriate health care and quality housing.

MAP Centre for Urban Health Solutions is looking for an Administrative Assistant to join its core team. This position will provide administrative support to Research Scientists located in the department. The Administrative Assistant will be responsible for assisting Scientists with administrative paperwork to support their research programs.
**Duties and Responsibilities**
- Provides administrative support to Research Scientists and Research Program team members
- Helps to manages Scientists’ Outlook calendar appointments and presentation requests
- Prepares meeting agendas, books meeting rooms and video conferencing for team meetings
- Assists in disbursement of research funds to project partners and participants
- Assists with and tracks Research Ethics Board submissions
- Assists with documentation tracking forms for grants and contracts
- Manages travel and travel expenses as well as prepares and manages reimbursements requisitions for Principal Investigators.
- Tracks expenses for project budgets, generates payroll and expense reports
- Organizes and maintains project management/organizational databases for research program (i.e. study materials, software licenses)
- Updates Principal Investigators’ CVs and Tri Council CVs (i.e. CCV, SSHRC CV)
- Takes meeting minutes and distributes them to the team
- Acts as a point of contact for research program
- Performs clerical duties such as filing, photocopying and scanning documents
- Prepares correspondence and completes mail outs
- Performs other duties as required
**Qualifications**
- College diploma in Office Administration or equivalent experience
- Minimum of one year’s work experience in providing administrative support, preferably in an academic or research setting
- Experience with video conferencing software (e.g. Zoom)
- Familiarity with online databases of peer reviewed literature (i.e. Medline, PubMed, PsychInfo)
- Advanced proficiency in Microsoft Office products (Word, Excel, PowerPoint, Access, Outlook)
- Ability to quickly learn new software programs
- Familiarity and comfort working with marginalized populations
- Excellent organizational, written and verbal communication and interpersonal skills
- Demonstrated ability to work independently and as part of a team

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