Accounts Receivable Administrator

**Role Summary**

The Residential Receivables Administrator is responsible for processing monthly rent billings, accurately inputting lease and tenant activity data into the accounting system, and maintaining tenant files.

**Responsibilities**
- Processes monthly rent billings and pre-authorized payments within Yardi
- Obtain the online payment reports from BMO and enter into Yardi,
- Prepare daily bank deposits of cheques received and enter into Yardi,
- Process N4’s on a monthly basis, and distribute to property management for delivery to tenants,
- Review AR aging reports and ensure prepaid rent is applied to relevant charges,
- Process deposit interest at year-end,
- Process rent increase notices on monthly basis,
- Prepare and send rent receipts to tenants as requested,
- Correspond with leasing and property management personnel; respond to requests and inquires on tenant accounts receive and process the various tenant information (e.g. parking paperwork, change in bank info for PAFT, etc.),
- Process tenant move ins, accurately enter all lease charges and incentives, calculate pro-rates,
- Process tenant move outs, final accounting, write off small balances, issue refund or send outstanding balance invoices,
- Prepare collections and submit to the agency via portal or courier,
- Maintain lease files and documentation thoroughly and accurately, in accordance with company policy,
- Provide reception coverage and assist with miscellaneous administration tasks on occasion, as assigned.

**Qualifications**
- Strong attention to detail,
- Ability to meet and accommodate shifting deadlines,
- Team player,
- Experience in Microsoft Office Suite and an understanding of Excel,
- Demonstrable skills in written and oral communication,
- Ability to understand basic math and accounting,
- Data entry experience is preferred,
- At least 1 year of experience in an office environment is required,
- Experience with Residential Accounts Receivable is an asset,
- Experience with Yardi Voyager is an asset,
- Experience with Rental/Property Management is an asset,
- Experience with Administration and/or accounting is an asset.

**Education**
- A diploma or Degree from an Accredited Post-Secondary Institution is preferred (can be any field of study, but a focus on Business/Office Administration or Accounting an asset).

**At Old Oak**:

- We demonstrate integrity in everything we do;
- We keep our people, our customers, and our community as our priority;
- We are a company where people want to be

**What We Offer**:

- Certified Great Place to Work®
- A company that gives back to the local community
- Opportunities for subsidized professional development
- A friendly, fun, and safe team-oriented work environment
- Room for future growth and advancement
- Volunteering Days
- Health/Dental benefits package
- Competitive wage structure/bonus
- Approximate 40-hour workweek, Monday to Friday 8-4:00 pm

Old Oak is a third-generation, family-operated company. As we continue to grow, we are excited to attract and maintain the best people in the industry to grow with us. Our very competitive compensation package is commensurate with experience.
- Old Oak Properties is an equal opportunity employer and encourages diversity in the workplace. Any and all accommodations are available upon request during the recruitment and selection process - should any accommodations be needed, please let the hiring manager know._
- We thank everyone who applies, however, only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Salary**: From $43,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Accounts Receivable: 1 year (preferred)
- Yardi Voyager: 1 year (preferred)

Work Location: One location