Human Resources Associate

Why Guelph:
**What we offer**

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
**Key duties and responsibilities**
- Provide customer service and support to HR Advisors, Recruitment Specialist and Hiring Managers by coordinating all aspects of the recruitment process including receiving and tracking VRF’s, generating requisitions, employment posting and advertising, generating and reviewing applicant lists, coordinating interviews and reference checks, preparing offers of employment and tracking conditional items.
- Participates in interview panels as needed.
- Coordinates mass hiring initiatives such as summer recruitment, winter recruitment, paramedic, transit operator and firefighter recruitments in collaboration with HR Advisors
- Assist the Human Resources Advisor or Labour Relations Advisor with various labor and employee relations functions including intake meetings.
- Maintain, update, and generate seniority lists, ensuring accuracy and compliance with company policies and contractual agreements.
- Administer boot and clothing voucher program for NUME, 241, and 973 Union groups.
- Effectively utilize and maintain all recruitment software systems such as iCIMS (Applicant Tracking System) and JD Edwards (Human Resources Information System).
- Administer the internal and external webpages for the division and perform basic content maintenance and updates as required
- Ensure proper recording, routing, retention, storage and/or disposition of all documents received, in accordance with established policies and procedural guidelines.
- Assist with onboarding for new employees.
- Maintain high quality standards in the delivery of internal Human Resources services.
- Develop standard operating procedures.
- Monitor and report monthly on recruitment metrics for Labour Relations and Customer Service division.
- Perform miscellaneous job-related duties as assigned.

**Qualifications and requirements**
- Understanding of general HR procedures and practices including but not limited to: handling of confidential or sensitive information, recruitment and labour relations.
- Superior customer service and interpersonal skills including the ability to effectively communicate and work collaboratively with a wide range of individuals including employees, agencies, external contacts and the public.
- Excellent organizational skills with the ability to manage multiple tasks in a demanding environment.
- Self-directed, well-organized and proactive individual.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Knowledge of relevant employment legislation including Employment Standards and Human Rights.
- Ability to maintain accuracy and work quality standards.
- Ability to work effectively in a team environment.
- Experience with Microsoft Office (Word, Excel, PowerPoint & Outlook).
- Experience with HRIS software such as JDEdwards, and applicant tracking systems for recruitment would be an asset.

**Hours of work**
35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m.

**Pay/Salary**
Non-Union Grade 2: $59,696.00 - $74,620.00

**How to apply