Project Coordinator, PMO

Join our team
Project Coordinator, PMO (Non-Union)
Mississauga, ON
Full-time, 35 hours/ week, Hybrid
At Alectra, we’re not just about powering communities; we’re about empowering our people. We prioritize well-being through a culture that fosters collaboration, innovation and continuous growth. We believe in providing a supportive and inclusive environment where everyone can thrive and make an impact.
Are you a detail-oriented professional with a passion for project management? At Alectra’s Enterprise Project Management Office (ePMO), we lead the delivery of projects and manage resource capacity reporting across the organization. Our team drives project, program, and portfolio development using established methodologies, processes, and tools.
As a Project Coordinator, you will support the ePMO in ensuring the successful and timely completion of enterprise-wide projects. You will work closely with the Director, PMO, to ensure compliance with reporting and monitoring obligations for projects of varying sizes. Your role will include assisting project managers and teams in coordinating project-related activities, such as scheduling, resource allocation, and meeting organization, with the aim of completing projects on time and within budget. Additionally, you will be an active member of the Portfolio Planning Team, supporting data extraction and reporting. You may also manage smaller, lower-risk projects from time to time.
What you’ll do
Project Coordination and Support
- Develop and maintain project and portfolio dashboards to monitor performance.
- Create and manage project schedules, ensuring alignment with objectives, timelines, and resource availability.
- Plan and prioritize project tasks, ensuring timely delivery.
- Coordinate project activities, including scheduling meetings and preparing agendas.

Reporting and Documentation
- Support scheduled reporting processes and compile tracking statistics.
- Extract, compile, and validate Portfolio level reports, liaising with Project Managers/Leads for necessary information.
- Document and track important actions and decisions from meetings.
- Assist with cost forecasting and communicate variances to stakeholders.

Data Management and Resource Utilization
- Maintain project artifacts, including documentation, approvals, and status reports.
- Assist with resource utilization and reporting activities.
- Develop and maintain project-related metrics.
- Project manage small, low-risk projects as assigned.

Administrative and Best Practices
- Provide administrative support, including preparing presentation materials.
- Promote best practices and standard methodologies within the ePMO.
- Perform other duties as assigned.

**Corporate Values and Conduct**:

- Demonstrate professional conduct and align with Alectra’s core values of safety, teamwork, and customer focus.

**Other Duties**:

- Perform additional tasks as assigned to support operational objectives

Who you are
Education & Technical Knowledge
- Completion of post-secondary education with a focus on project management, or equivalent
- Progressing towards project management certifications such as CAPM or PMP designation
- Proven proficiency with MS Project Professional
- Working knowledge of MS Visio and MS SharePoint
- Experience with PowerBI, an asset

Experience
- Minimum 2-years’ experience in supporting an enterprise-wide PMO environment
- Minimum 2-years’ experience as a Project Coordinator
- Experience in supporting project control and enterprise reporting activities, an asset
- Working knowledge of the project life cycle and project management principles

Skills/Abilities/Competencies
- Energetic and enthusiastic team player
- Excellent interpersonal and highly developed communication skills (verbal and written)
- Creative thinker with the ability to plan, prioritize, and assess situations
- Capable of working in a fast-paced environment with tight delivery deadlines
- Well organized, independent, and able to work with mínimal supervision
- Must have a positive and constructive approach when dealing with others and fit well in a varying team dynamic
- Must hold and maintain a valid class “G” driver’s license

Where you will work
- Location: Derry (Mississauga)
- Hybrid: This role is based in a hybrid environment, allowing for a mix of remote and in-office work to support team collaboration and business needs.

Who we are
As the largest municipally owned electric utility in Canada, we are committed to growing, evolving and remaining innovative to build a sustainable and brighter future. Our values set us apart and are our fundamental beliefs about our organization:
**Safety**: Stay aware, prevent risks and protect each other.
**Respect**: Value everyone, act honestly and foster inclusion.
**Customer Focus**: Be reliable, anticipate needs and deliver exceptional solutions with care.
**Excellence**: Elevate performance, embrace diversity and deliver quality through collaboration.
**Innovation**: Drive gro