Administrative Assistant

3 days ago

Edmonton, Canada University of Alberta Students' Union Full time

The Horowitz Events Centre is looking for friendly and reliable customer service oriented individuals to join our team Administrative Assistants with the Horowitz work to support the planning of events taking place in the Students' Union Building throughout the year. Tasks vary from handling customer questions and selling tickets to assisting with staff training and scheduling. This position reports to the Director of Conferencing & Events.

**DUTIES & RESPONSIBILITIES**
- Act as a key support resource for the Conferencing and Events offices in the wide range of managerial, administrative, scheduling, booking, record keeping and other relevant roles.
- Receive incoming telephone calls and in-person inquiries; provide direction and any other assistance as required.
- To ensure that queries raised with the Conferencing and Events Department, are promptly and effectively handled and adequately answered (or forwarded to the responsible party), and to ensure that such actions as may be necessary in follow-up to such queries is taken in a timely manner.
- Coordinate bookings of space, equipment, catering, and other event services as required.
- Handle all incoming and outgoing deliveries
- Order office supplies as required
- Ensure the proper maintenance general office space assigned to Conferencing and Events.
- Process reports and assists in client billing activities
- Process office bank deposits, maintain the petty cash, and provide cash receipts as needed.
- Assist with on-going maintenance of records for, but not limited to: department documentation, client files, financial information, ticketing
- Provide administrative support, as required, for special events initiated by the Students' Union.
- To attend such meetings as may be required to support the smooth operation of all conferencing and event services or the Students’ Union as a whole.
- To recognize, address and handle issues in a manner which reflects the requirements of the Director of Conferencing & Events, and in a manner which contributes positively to the smooth operation and success of Students’ Union Venues
- To work as a team member by participating in miscellaneous tasks as may be identified from time to time by the Conferencing and Events Management Team.
- Provide backup for the other Administrative Assistant positions as required.
- Perform other job related duties within the bounds of the required qualifications as coordinated by the Director of Conferencing & Events (or designate).

**QUALIFICATIONS**
- Must possess excellent interpersonal and communication skills and deal in a professional, pleasant and effective manner with students, visitors, public and telephone inquiries
- Good organizational skills and the ability to deal with stress in a busy environment
- Good clerical and Macintosh computer skills including using Word and Excel
- Previous administrative experience preferred
- Preference will be given to current or previous Horowitz Events Centre staff, Students' Union staff, or staff with experience in a similar environment

**HOURS OF WORK**
- This position is part time. During the school year, staff usually work 10 - 20 hours per week
- Occasional hours on evenings or weekends may be required, and will be discussed with the employee in advance
- **Applicants must include their availability for the winter semester when applying. Applications that do not include availability will not be considered.**

**EQUITY & INCLUSION

  • Casual/part-time Receptionist

    2 weeks ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada NR Consulting Full time

    Position Title :: Administrative Assistant Work Location :: Edmonton, AB Position Type :: Contract Duration :: 4+ Months + possibility of extension Description: The Administrative Assistant will provide comprehensive administrative support to the Branch Administrator and assist with key organizational tasks. This role requires strong attention to...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada NR Consulting Full time

    Position Title :: Administrative Assistant Work Location :: Edmonton, AB Position Type :: Contract Duration :: 4+ Months + possibility of extension Description: The Administrative Assistant will provide comprehensive administrative support to the Branch Administrator and assist with key organizational tasks. This role requires strong attention to detail,...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada NR Consulting Full time

    Position Title :: Administrative Assistant Work Location :: Edmonton, AB Position Type :: Contract Duration :: 4+ Months + possibility of extensionDescription: The Administrative Assistant will provide comprehensive administrative support to the Branch Administrator and assist with key organizational tasks. This role requires strong attention to detail,...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada NR Consulting Full time

    Position Title :: Administrative Assistant Work Location :: Edmonton, AB Position Type :: Contract Duration :: 4+ Months + possibility of extensionDescription: The Administrative Assistant will provide comprehensive administrative support to the Branch Administrator and assist with key organizational tasks. This role requires strong attention to detail,...

  • Administrative Assistant

    5 days ago

    Edmonton, Canada Firma Contracting Inc. Full time

    **Administrative Assistant** Firma Contracting Inc. is a civil contractor that works on projects across western Canada. We are looking for a Administrative Assistant to support our project staff at our office in Edmonton. **Roles and Responsibilities** - Provide administrative assistance to our project teams, human resources and safety. - Assist with...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local 424 plan members. EBFA provides governance and policy support to the Funds’ Board members and several committees. **We are seeking an Administrative Assistant** This position provides...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Norcon Construction Services Full time

    **Company Overview** Norcon Construction Services is a heavy industrial civil construction company based in Edmonton, Alberta. We are experienced in both large and small civil construction projects with a focus on exceeding client’s expectations while building projects safely, on budget and ahead of schedule. We are a company that truly cares about our...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada MaKami College Full time

    MaKami College is a provincially licensed Private Vocational College offering a 3,000 Hour Advanced Clinical Massage Therapy Diploma Program, a Health Care Aide Certificate Program, a Business Administrative Assistant Diploma Program, a Master Instructor Diploma Program and Alberta Basic Security Training. Our vision is to provide a positive learning...