Administrative Coordinator, Sample Management

**Job Title**: Administrative Coordinator, Sample Management

**Department**:
Looking to unbox your full potential? **Find YOUR Fit** at the ALDO GROUP.

**FIND YOUR FIT**
- Recognition programs to showcase your talent
- Tools to support and help them to reach their Career Goals. (Training Offers, Scholarship Programs, LinkedIn Learning and more).
- To be part of a company that takes a stand on issues affecting people, the environment, and our partners
- Summer Fridays (because Summer is for fun)
- Purchase discount on merchandise sold in all our divisions.
- Family & Friends events with discounts on our products
- Subsidized cafeteria & daycare
- Subsidized public transportation and free parking
- On-campus gym with access to a trainer
- Flex schedules and possibility to work from home
- Sick days
- Attractive total compensation

**YOUR ROLE**

Reporting to the Sample Manager, the Sample Admin Coordinator is responsible for the movement of Prototypes, Sales, Confirmation, TOP & General Marketing samples to support the Product Creation & Brand teams, for all ALDO brands & divisions.

**Key Responsibilities (WOC, during peak periods)**
- Use the Go-To-Market calendar to coordinate all stakeholders through periods of General sample ordering
- Enter all General sample orders in the Product Lifecycle Management system (PLM) and share with Vendors by GTM calendar deadline
- Use PLM reporting to produce Delivery Follow-up (DFU) Dashboards for General samples
- Lead all DFU communication with Vendors so that General samples are received by GTM deadline
- Liaise with brand teams on DFU feedback for General samples, received by Vendors
- Receive, sort & systematically log inbound General samples, using PLM
- Liaise with Product Development (PD) teams to ensure timely approvals are provided for all General samples received
- Manage the organization of outbound samples for brand activities

**General Responsibilities (WOC, outside of peak periods)**
- Process Development samples & take enhanced photography for PD & Channel sell-in activities
- Process Confirmation samples to the in-house studio & manage Rush lists for eComm photography
- Process TOP samples for in-season Merchandising activities
- Manage the disposal of samples, while optimizing full sets for sample sales
- Maintain the organization of the sample Archive for QC related needs

**DO YOU HAVE THE PROFILE WE'RE LOOKING FOR?**
- Professional, reliable and organized
- Able to work as part of a team and able to complete tasks independently
- Flexible and adaptable to changing priorities
- French & English language communication skills (both written & verbal)
- Intermediate computer skills (Microsoft Office: Excel, Word & Powerpoint)
- Retail experience or interest in fashion is considered an asset
- Ability to physically manipulate sample bins and boxes

**WE'RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING**

The ALDO Group has been on this journey for over 50 years. We believe that our passionate associates are at the heart of our success, and that with them we will lead into our future with kindness.

Job Requirements:

- Professional, reliable and organized
- Able to work as part of a team and able to complete tasks independently
- Flexible and adaptable to changing priorities
- French & English language communication skills (both written & verbal)
- Intermediate computer skills (Microsoft Office: Excel, Word & Powerpoint)
- Retail experience or interest in fashion is considered an asset
- Ability to physically manipulate sample bins and boxes

**Job Snapshot**:
**Employee Type**: Full-Time

**Location**: Montreal, Quebec (Onsite)

**Job Type**: Admin - Clerical

**Experience**: Not Specified

**Date Posted**: 11/02/2024