Project Coordinator

Our team values precision, proactive communication, and seamless project execution. We pride ourselves on delivering high-quality solutions and maintaining strong, transparent relationships with our clients.

**Position Summary**

**Key Responsibilities**
- Project Tracking and Coordination_

The Project Coordinator will:

- Maintain and update project tracking systems (including Notion, CRM and Harvest) to ensure all project milestones, deliverables, and deadlines are accurately logged and monitored.
- Track project financials, purchase orders, and contract deliverables, ensuring all documentation is current and accessible.
- Support the project management team in scheduling, task assignment, and follow-up to ensure on-time completion of action items.
- Coordinate the flow of information between engineers, clients, and external vendors, ensuring clarity and timeliness in all communications.
- Attention to Detail_

The Project Coordinator is expected to:

- Review and process project-related documents, including invoices, material orders, and timesheets, with a high degree of accuracy.
- Ensure all project files, correspondence, and records are meticulously organized and up to date, both digitally (via Dropbox, CRM, Notion, Harvest, and SAP Ariba) and physically as required.
- Monitor and verify project data for completeness and consistency, flagging discrepancies and proactively seeking clarification when needed.
- Administrative and Support Functions_

Additional responsibilities include:

- Assisting with project kickoff and closeout procedures, including creation and maintenance of project records and checklists.
- Supporting the preparation and submission of proposals, reports, and client communications.
- Entering and tracking invoices, time & materials reports, and expense records for accurate financial monitoring.
- Communication and Team Support_

The Project Coordinator will:

- Participate in regular project meetings, document action items, and follow up on outstanding tasks.
- Serve as a point of contact for project administrative queries from clients and team members.
- Support the engineering team by anticipating needs, managing logistics, and maintaining a proactive approach to project support.

**Required Skills and Qualifications**
- Demonstrated experience in project coordination, preferably in an engineering or technical consulting environment.
- Exceptional organizational skills and proven ability to manage multiple tasks with a high degree of accuracy.
- Strong attention to detail, with a track record of maintaining precise records and documentation.
- Proficiency in project management and tracking tools (e.g., Notion, Harvest or similar platforms).
- Excellent written and verbal communication skills.
- Ability to work collaboratively in a small team, adapting to shifting priorities and supporting colleagues as needed.

**Preferred Qualifications**
- Experience in engineering, consulting, or technical project environments.
- Familiarity with procurement, invoicing, and project finance tracking processes.
- Advanced skills in digital organization and workflow management.

**Reporting Structure**

The Project Coordinator will report directly to the company principal and will work closely with all engineering staff.

**Work Environment**

This role is based in a small, close-knit office environment, with a hybrid work from home environment with occasional site visits depending on project needs. The position requires a proactive, self-motivated individual who is comfortable taking ownership of administrative and coordination tasks to support the technical team.

**Work Hours and Flexibility**

**Job Types**: Full-time, Part-time, Permanent

Pay: From $1.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- Mileage reimbursement
- On-site parking
- Vision care

Work Location: Hybrid remote in Winnipeg, MB R3L 1Z3