Infrastructure Maintenance Administrator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As the Infrastructure Maintenance Administrator, you will perform essential services to the Waste & Recycling Services Operations teams, ensuring business practices are delivered with service levels that are consistent with all Corporate, Departmental and Business Unit requirements. You will be responsible for contract management, financial processing, reporting, and managing assets and documents for the maintenance of infrastructure assets stewarded by Waste and Recycling Services. Primary duties include:

- Oversee external contract administration and collaborate with vendors to obtain appropriate contract documentation.
Liaise with internal collaborators to identify procurement scope, access up-to-date document templates, and see drafts through the review process to completion.
Work with internal providers of maintenance services and external vendors to look after financial processing, tracking, and reporting, including requisitions and purchase orders.
Support maintenance program managers to keep work breakdown sheets and capital spending forecasts up to date.
Register and document new assets and dispose of retired asset records.
Complete work order documentation and validation.
Ensure work orders and purchasing requisitions are linked correctly and that financial coding has been entered accurately.
Maintain data quality control, ensure consistent use of data standards, and perform data entry of preventative maintenance into the work management system.
Work with Geographic Information System (GIS) team to verify that assets in the field are consistent with the asset registry.
- **Qualifications**
***A completed 1-year certificate in a related field with at least 3 years of experience with asset management and contract management in a large, complex organization.
The basic ability to interpret engineering drawings is required.
Experience using software programs including SAP Ariba, Financial Supply Chain Management (FSCM), and HxGN EAM / Infor EAM will be considered an asset.

**Pre-employment Requirements**Successful applicants must provide proof of qualifications.
- **Pre-employment Drug Test**: An offer of employment for this position will be conditional on an applicant passing a pre-employment drug test. This test assesses for use of drugs including cannabis. Failure to pass a pre-employment drug test may prevent an applicant from being hired into any safety sensitive position for a period of up to twelve months.
-Union: CUPE Local 38
-Business Unit: Waste and Recycling
-Position Type: 1 Permanent
-Location: 480 36 Avenue SE
-Compensation: Pay Grade 8 $35.51 - 47.49 per hour
-Days of Work: This position typically works a 5 day
-work week, with 1 day off in each 3 week cycle.
-Hours of work: Standard 35 hour work week
-Audience: Internal/External

Job ID #: 308074