Supervisor, Accounts Payable
22 hours ago
**Job Description**:
**JOB SUMMARY**:
**RESPONSIBILITIES FOR ACCOUNTS PAYABLE**:
- Daily supervision of staff in the performance of their duties. Provide coaching and training as needed.
- Delegate work to employees, track progress, and provide feedback on performance.
- Responsible for review of invoices for accuracy and authorization prior to payment as per the Organization’s policies.
- Maintain compliance with internal accounting policies and procedures to ensure accurate and thorough documentation.
- Responsible for accurate preparation of all cheques issued.
- Verifies that the processing of payment and distribution of cheques complies with the payment terms and timelines established by the organization’s policies and procedures and with the contract for Services providers.
- Serve as contact for implementing, monitoring and resolving billing system issues in CHRIS/HPG/GP software.
- Participates in the ongoing development and quality improvements of the Accounts Payable/billing suspension processes.
- Responsible for the month end A/P closing process including Materials Management (Matman) and PO reconciliation process in collaboration with Procurement.
- Assist the finance department with month and year end accruals.
- Reviews bank deposits and any other deposits as required.
- Assist with submission of HST rebates.
- Maintains offsite storage records for Finance department and ensure files/invoices get sent offsite for archiving.
- Cross trains and acts as back-up for other staff in Accounts Payable and billing suspension area in the event of absences
- Assist with annual financial statement audit and other regulatory audits. Coordinates any Audit requests.
- Participates in special projects/committees and accepts other duties as assigned.
**QUALIFICATIONS AND SKILLS**:
**Education**:
- Bachelor Degree in Business Administration, Accounting, Commerce or equivalent mandatory
- Completion / Enrolment of CPA designation desirable.
**Knowledge and Experience**:
- Minimum five (5) years related work experience in the Health Services sector performing similar functions including at least three year’s supervisory experience
- Solid understanding of key accounts payable processing, financial systems and reporting
- Effective interpersonal skills in dealing with Service Provider Agencies, Suppliers, Hospitals and staff at all levels including Management to ensure efficient and effective procurement and payment cycles.
- Knowledge of OHRS/MIS reporting; Ability to assimilate OHRS/MIS compliant information into General Ledger
- Experience in Great Plains /Integration Manager required
- Advanced skills in querying database and validating results using SQL and Server data tools
- Great organization skills and detail oriented with excellent multi-tasking and problem solving skills
- Ability to plan, organize and schedule work for supervised staff in a clear and concise manner.
- Ability to motivate in a team oriented, collaborative environment. Ability to work in a fast-paced environment with frequent changes and interruptions
- Client-driven focus to ensure a direct line of sight to those who will be in receipt of funds.
- Ability to deal with complex and sensitive issues, exercising diplomacy and discretion.
- Excellent written, oral communication and interpersonal skills providing constructive, meaningful and timely interaction with internal and external partners.
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