Finance Lead Officer

Finance Lead Officer

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary

The Department of Canadian Cancer Trials Group is an academically affiliated co-operative oncology Group conducting national and international Phase I, II and III clinical trials in cancer for the last 40 years. Our network includes all major hospitals in Canada and many other international Groups like us. We often also partner with pharmaceutical industry. The Statistical and Operations Office (SOO) of CCTG is located at Queen’s University (one of the top academic institutions in Canada) in Kingston, Ontario. We do not see patients here, but we oversee all aspects of trial conduct and coordination from beginning to end.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Oversees the day-to-day financial operations of the department; provides the Finance Manager with all necessary financial information required for strategic and workforce planning purposes and provides advice and recommendations on financial matters.
- Participates in medium
- and long-term financial analysis and strategic planning for the department including modeling various complex staffing plans. Recommends implementation plans and strategies.
- Sets objectives to ensure the financial health of the unit. Delegates and oversees the processing of departmental financial transactions, including cheque requisitions, invoices, deposits, journal entries and reconciles statements. Prepares, collects, and analyzes statistics; maintains accurate financial records and monitors payroll transactions to ensure correct allocation. Investigates and resolves financial anomalies and ensures adherence to the university’s financial policies and procedures.
- Prepares and analyzes annual budget proposals in support of CCTG activities, presenting the proposals to senior staff before submission.
- Drafts and recommends changes to policies related to finance, while ensuring to obtain input from the internal departments. Implements changes to financial process and workflow changes to support successful initiatives within the department’s Finance Office.
- Prepares complex grant budget proposals and oversees grant management and allocation, as well as complies with the varying reporting requirements and deadlines of the various grants.
- Provide advanced financial analysis to aid in the monitoring of department budget objectives and progress.
- Participates in short and long-term financial and strategic planning by developing and maintaining cost and revenue models and conducting reporting and variance analysis.
- Provides guidance on and ensures compliance with grants, funding agencies and university policies and procedures. Reviews financial policies, internal controls and systems and recommends, develops, and implements changes to improve efficiency, standardization, and effectiveness, ensuring financial processes, reporting and operational viability of the department are maintained. Monitors and quantifies processes and procedures that minimize financial liability, exposure, and risk.
- Provides work direction, and technical/functional guidance to staff. Schedules and assigns work and oversees its completion. Coordinates and monitors workflow.
- Schedules and approves, or recommends the approval of, employees’ hours of work, overtime, and absences. Monitors and oversees employee attendance.
- Reviews assignments and provides feedback on work to employees. Provides input on work performance to management staff.
- Provides orientation and on-the-job training to employees in the unit. Provides coaching and feedback on work quality issues, providing related day-to-day supervision. Escalates unresolved performance and/or disciplinary matters to management.
- Plans, prioritizes, and manages the work of employees, providing strategic and tactical advice, guidance, and coaching. Identifies the need for staff resources, participates on staffing committees, and makes effective recommendations regarding employee selection.
- Manages performance by establishing performance standards, reviewing, and evaluating performance and conducting formal performance reviews on an ongoing basis.
- Assesses staff training and development needs and ensures that employees receive the training required to improve and sustain successful performance.
- Investigates, addresses, and resolves employee/labour relations issues including disciplinary matters. Makes decisions or effective recommendations on matters involving discipline, discharge, and termination.
- Provides back up support to the Finance Manager as req