Onboarding Coordinator

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Power Generation team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Onboarding Coordinator provides the Power Generation Region with accurate and efficient coordination and administration of training and onboarding through, adherence to policies, quality assurance and regulatory requirements. This role is integral in satisfying training qualifications, records and relationship management that supports a growing, incident-free organization. Duties and responsibilities include but are not limited to:

- Supports the Site Trades Superintendent by ensuring all requirements for Building Trade Union (BTU) and trades persons are met to support the scheduled completion of the work
- Collaborates with HSE Manager, L&D Program Lead and external agencies to maximize efficiency, accuracy and best in class service to stakeholders, internal and external clients
- Supports Onboarding Admins in duties including, but not limited to, preparing, collecting and processing paperwork, monitoring personnel in the classroom, maintaining new hire spreadsheets, reviewing qualifications, preparing forms (report to site, terminations, etc.), setting up eLearning profiles, assisting with and monitoring progress of Computer Based Training (CBTs).
- Participates as a team member on projects relating to training including provision of data, set up/administration/records management of in-house training and updates as requested by the L&D Program Lead
- Assists facilitators as needed with classroom logistics, set up, tear down and arranging company assets
- Assists L&D team with management of contractor training records, monitoring employee qualifications for classroom, field and computer-based courses and linking/entry of credits in the training system
- Assists site supervision and employees with obtaining access to radiological zones at client sites.
- Works with Training/Onboarding Admins and Learning & Development Coordinators on other duties as assigned
- Monitors department shared mailbox and assists Training Admin with triage or requests/reports as required
- Assists L&D Team with preparation of classroom and course materials for training courses, maintenance of training rosters, schedule and close our courses in Learning Management System as directed
- Coordinates the Training and Labour Control section of the Health, Safety and Environment Department
- Distributes, retrieves, and archives documents
- Communicates relevant information to internal and external stakeholders when required
- Perform other duties as required

COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Change Orientation
- Teamwork and Collaboration

EDUCATION REQUIREMENTS
- Completion of Post-Secondary degree/diploma/certification in Business Administration, Human Resources, Education or equivalent experience in administration or Records Management.
- Completion of an apprenticeship or trade licence is an asset

WORK EXPERIENCE REQUIREMENTS
- 2-3 years previous working experience in a similar role such as training, human resources and/or administration
- 1-2 years previous experience in an administrative or coordinator role for construction projects
- Experience working on projects of high complexity.
- Experience with project management processes and document control procedures including document filing systems, policies and standards

SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Detail oriented with a genuine career interest in Training, Learning & Development
- Operates with integrity, discretion and maintains confidentially at all times.
- Demonstrated ability to collaborate with a variety of people in a professional manner.
- Exceptional communication skills with individuals at all levels of the organization
- Keen attention to detail and accuracy in all areas of work
- Self-motivated, proactive and possesses a strong desire to succeed.
- Advanced computer literacy (including Microsoft Office Suite)
- Customer service focused mindset
- Able to work efficiently as part of a team as well as independently.
- Able to learn new systems and processes.
- Enjoys working in a fast paced, multi-deadline, team-oriented environment.
- Sense of urgency and ownership over assigned tasks
- Ability to multi-task and with strong problem identification/resolution skills
- Ability to interpret and implement company policies and procedures.
- Strong analytical and critical thinking skills

WORK PERKS & BENEFITS
- Optional hybrid work model
- Company paid health and dental benefits
- Opportunity to participate in community and wellness initiatives
- Team building events
- Access to a dynamic Employee & Family Assistance Program
- Opportunity for ongoing professional development
- Rewards and recognition
- Scholarship Program for employee dependents

APPLICATION PROCESS