Office Administrator

2 weeks ago

Scarborough, Canada L. Hansen's Forwarding Full time

**L. Hansen's Forwarding Ltd is** currently looking for professional **Office Administrator **to support our National Fleet Admin Team located in Pickering.

**Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us**
- Benefits (Health, Dental, Vision)
- Group RRSP
- Wellness Program
- Profit Share Program
- Employee Quarterly 50/50 Charity & Bonus Draws

The Office Administrator reports to the National Fleet Administrative Supervisor and is responsible for a variety of tasks including answering phone calls, filing, and maintaining accurate documentation.

**Competencies**
- Planning and Organizing
- Results Orientation
- Service Orientation
- Team Work
- Risk Management (Health & Safety)

**Job Duties**

**Driver and Broker Hiring and Onboarding**
- Review and ensure all required documents have been received and uploaded to TruckRight.
- Request employment verification via DAD services
- Assign new driver and broker onboarding training via Truckright
- Enter new company driver’s and broker’s information into Cargotel and Geotab
- Enter new broker’s vehicle information in Geotab and TruckRight

**Driver Compliance**
- Ensure all violations have been recorded in TruckRight

**Review and update computer system data (**Geotab, TMS, TruckRight
- Review and update driver and broker files as needed
- Review and update company equipment files as needed

**Vehicle Permits**
- Ensure all vehicle permits are up to date
- Order permits and approve related invoices
- Assemble new vehicle permit books

**Broker Vehicle Maintenance Audits**
- Review broker maintenance compliance as required
- Prepare and distribute finding to the National Fleet Manager

**Education and Experience**
- High School or equivalent.
- Minimum two (2) years of relevant office experience.
- Computer knowledge required (Microsoft Office: Word and Excel)
- Good interpersonal and communication skills.
- Knowledge in transportation and government regulations an asset

**Physical Demands**
- Full ability to Stand.
- Ability to sit for more than 1 hour.
- Full Ability to lift up to 25 lbs.
- Ability to view computer screen for long periods of time.

**Work Environment**
- Occasional Overtime as required.
- Indoors Office.
- Prolonged periods of sitting at a desk and working on a computer.

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