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Accounts Payable Clerk

2 weeks ago

Greater Napanee, Canada PaperWorks Full time

Overview:
We want our team members to be proud of the essential work they do, our commitment to the environment, and the overall company. As part of our culture journey to be recognized as a Great Place to Work©, we continue to invest heavily in our **people**, our company **culture** and in **state-of-the-art technology** to be at the forefront of innovation and market differentiation. PaperWorks’ products are certified by the Forest Stewardship Council and 100% Recycled Paperboard Alliance.

Summary:
**Position Summary**:
The Accounts Payable Clerk reports to the Manager of Accounting within the Finance department and is primarily responsible for assisting the Accounting Clerk with various tasks, including invoice processing, payment tracking, ensuring financial transactions are recorded accurately and providing administrative support to the Finance department. This role will also be a backup to other roles within the finance team and receive training to be able to perform other accounting functions as needed.

**Responsibilities**:
**Principal Functions**:

- Accounts Payable
- Perform clerical duties as required to assist Accounts Payable, such as recording, tabulating, maintaining and matching receiving slips and invoices from suppliers.
- Track and code all Bell, Rogers, Hydro and Gas invoices to proper accounts.
- Put together all courier and brokerage invoices. Approvals, and Coding
- Matching Cheque copies to invoices, ensuring all backup is accounted for.
- Filing & maintaining in good order of the AP cabinets
- Receive, sort and distribute all incoming/outgoing mail. Invoices to be stamped, highlighted, alphabetized and readied for AP data entry or further actions.
- Backup to process AP matches and manual vouchers in Epicor.
- Track and follow-up on invoices, where goods are not yet received. At period ends, give all invoices not received to Manager Accounting for accrual purposes.
- Maintain courier supplies, envelopes and Postage Meter funds as needed.
- Financial Information Systems - Assist in implementing new financial information systems through verification of information and assisting in trialing the system during parallel runs.
- General Clerical Administration - Perform clerical work in support of the Finance department such as researching or gathering information, analyzing the information, preparing complex reports, maintaining records, coordinating reports which require preparation or calculations, summaries involving the examination of records or data and filing of Accounts Payable documentation.
- Business Process Improvement - On an ongoing basis, identify ways of completing work more effectively and supporting the goals of the company. This may be through department meetings and committees.

Qualifications:
**Scope of Responsibility**:

- Reports to the Manager - Accounting of the Finance department of Strathcona Paper LP.
- Acts as the initial entry point for Accounts Payable information into the financial system.
- Provides back up support to other accounting functions within the department as required
- Is responsible for the accuracy of information entered and validated.

**Conditions of Work**:
Work is conducted in the offices of Strathcona Paper LP during normal hours of business.

**Required Qualifications**:
**Background/Experience/Education**:

- Secondary School Diploma in related field
- General knowledge of accounting, and accounting systems
- Manufacturing industry experience preferred but not required

**Required Skills**:

- Strong analytical and organizational skills, detail orientated, and strong interpersonal skills.
- Ability to interpret numerical results into business impacts and drivers.
- Strong verbal and written communication skills.
- Strong computer skills, including word processing, spreadsheets, and database software.
- Work involves confidential and sensitive information. Discretion is essential.
- Ability to collaborate and communicate with all levels of employees and management.
- High level of integrity and values to ensure accurate reporting of financial data.
- ability to adopt and learn new systems and processes