Administrative Scale Clerk

Reporting to the Office Manager the Administrative Scale clerk will be responsible for:
**ESSENTIAL FUNCTION**
- Inspects and verifies calibration of scale daily, makes sure everything is safe and in working condition;
- Visually verify inbound/outbound scale deck, enter weight in computer;
- Visually verify material type, enter weight;
- Accurate record keeping of contract and deliveries;
- Assesses by grade accurate weight of material orders and Issues supplies for visitors and customers entering the yard;
- Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner;
- Coordinate communication between various departments, distribute reports and keep all parties informed of general business operations;
- Receive general inquiries and when required redirect in a courteous manner to appropriate personnel;
- Notifies supervisors and other personnel of production problems and assists in identifying and correcting associated problems;
- Able to communicate clear and effectively with staff communicating weights and customer jobs and material line numbers;
- Able to gather information on the daily production schedule and updated as required;
- Ensuring loads do not contain inappropriate material;
- Office Administration: document processing, printing and matching bills; answer phones, file, fax and scan;
- Order entry into our operating system (APEX);
- Monitoring of on-time delivery;
- Maintain COD plant tracking sheet;
- Verify completion of orders and address any material that is remaining on the WIP (APEX);
- Verify completion of orders if separated between 3 production facilities;
- Must comply with safety procedures and regulations at all time;
- Records weight of galvanized material;
- Fill paperwork according to the process;
- Check for accuracy daily and record;
- Will be responsible to submit monthly reports;
- May be assigned to other tasks or other role as determined by the company.

**EDUCATION**:
College Degree or Equivalent (required)

**JOB QUALIFICATIONS**
- Minimum 5 years working experience in an Office environment;
- Strong computer skills MS Office;
- Experience with Oracle or any other ERP will be considered an asset;
- Ability to communicate in English, both verbally and in writing;
- Good knowledge of the industry (Asset).

**SKILLS AND KNOWLEDGE**
- Organization skills with attention to details;
- Good problem solving skills, the ability to identify weakness’s in the system and able to help develop solution;
- Excellent team player;
- Strong communications and interpersonal skills;
- Strong organizational skills (project planning);
- Ability to work under pressure and meet deadlines;
- Ability to improve on existing processes.

**SCHEDULE**
- FRIDAY TO SUNDAY : 7 AM TO 7 PM

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$23.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 12 hour shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Acton, ON L7J2X2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 3 years (required)