Organizational Development Coordinator

BCIT’s **People, Culture, and Inclusion** department is seeking a **regular, part-time (80%**FTE** - equates to 28 hours per work week) Organizational Development Coordinator.**This role coordinates and administers organizational, leadership and professional development programs. The position also provides assistance to the Director and the Organizational Development Consultant in the delivery of programs through the administration, material reviews, information gathering, planning and coordination. As a part of the Organizational Development team, they recommend improvements to administrative and Organization Development systems, costs, processes and procedures. This position also promotes and supports departmental and Institutional plans and objectives on an ongoing basis.

**Duties & Responsibilities**

**DUTIES** &

**RESPONSIBILITIES**:

- Acts as the first point of contact for the Organization Development (OD) department. Explains policies and procedures, provides information on programs and services, assesses basic needs and refers as appropriate.
- Participates in the research and development of OD programs and initiatives and contributes to the overall department’s operations from a coordination, administrative, and financial perspective.
- Assists in developing, streamlining and maintaining data, systems, materials, documentation and reports, for the seamless coordination of programs and services.
- Coordinates the workshop deliveries by managing the registrations, answering inquiries, coordinating schedules, assessments, room bookings, catering and the set-up/tear-down logistics. Drafts and distributes communications and invitations, preparing materials/presentations/handouts,
- Administers evaluation surveys, prepares reports, maintains workshop and meetings calendars, handling the OD costing administration, and other related duties.
- Attends and assists workshops as required, transcribes notes, supports group exercises, follows-up on post-workshop requirements.
- Maintains learning and development records, runs queries, and prepares reports. Coordinates and administers the implementation and maintenance of various tools and systems, including set-up and testing processes and assessments.
- Administers and participates on various committees in support of OD Director as committee chair. Schedules and coordinates meetings, prepares agendas and minutes, conducts research, prepares reports and meeting packages, organizes records management, maintains support IT systems, follows up on action items.
- Assists in the coordination, writing and distribution of communication strategies across various communication platforms and media, as related to OD initiatives, programs and updates. Develops, administers and maintains digital content on various communication platforms (BCIT website, BCIT SharePoint intranet.
- Assists the Director and OD Consultant with coordination and administration of special assignments, meetings and projects.
- Provides back up, administrative, coordination and financial support to Professional Development (PD) Fund Administrator as needed.

**Qualifications**

**QUALIFICATIONS**:

- Diploma in a related field including studies in communications, organizational development, leadership, human resources and business administration.
- Three to four years of experience in administrative and project coordination systems, business operations and/or financial administration.
- Basic knowledge and understanding of organization, leadership and professional development concepts.
- Demonstrated the ability to coordinate projects of various sizes and scope.
- Exemplary written and verbal communication, interpersonal and customer services skills to act as the first point of contact, explain policies and procedures, prepare communications and provide information on programs and services.
- Strong analytical and problem-solving skills to review and assess course and material content, analyze data, prepare reports and resolve systems issues.
- Demonstrated experience in creating and maintaining digital content for the websites.
- Ability to recognize opportunities and make recommendations to improve processes.
- Ability to navigate and learn new technologies and systems comfortably.
- Advanced skills in Microsoft Office products, including demonstrated proficiency in Word, Excel and PowerPoint.

**Additional Information**

**Benefits - Why you’d love working with us**
- Competitive pay
- Minimum of twenty-five days of vacation
- Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible
- Defined benefit **pension** plan with employer contributions
- Flexible hybrid work arrangements available
- **Professional Development** funds and resources
- Access to most BCIT Flexible Learning **courses** free of charge
- **Wellness** and Employee Assistance programs
- Complimentary membership with free access to the Fitness Centr